Summary: Seeking a detail-oriented and collaborative HR professional to support HR processes across the employee lifecycle, ensuring compliance and consistency across multiple countries. Highlights: 1. Coordinate HR processes throughout the employee lifecycle 2. Maintain and update HR systems, ensuring data integrity 3. Collaborate on internal audits, process improvements, and project work ### **Who we are** We are on a mission to make all science open, enabling the research community to develop the solutions we all need to live healthy lives on a healthy planet. Frontiers is one of the world’s largest and most impactful research publishers, dedicated to making peer\-reviewed, quality\-certified science openly accessible. Our articles have been viewed 4 billion times, reflecting the power of research that is open for all. Follow the links below to learn more about our work. www.frontiersin.org/about/annual\-reports www.youtube.com/watch?v\=87ejFfnQzko ### **What we can offer you** We believe shared in\-person time strengthens team culture, collaboration and productivity and helps teams move faster together. That’s why we hire office\-based roles. While we value flexibility, we also offer a remote working policy that, depending on the role, allows some days working from home (and, in some cases, other locations). We provide a range of benefits across our global locations, including but not limited to: * 4 additional wellbeing days in addition to existing annual leave allowance * Access to learning platforms and dedicated learning \& development time * A range of wellbeing initiatives, including free online yoga classes and an employee assistance plan * Employees can dedicate three days each year to volunteer * Additional benefits depending on your location (e.g. pension plan and private medical care) ### **The role:** We are seeking a detail\-oriented and collaborative HR professional to join our team as an HR Operations Specialist. This role supports HR processes across the employee lifecycle, ensuring compliance and consistency across multiple countries. It combines operational excellence with cross\-functional coordination, covering onboarding, offboarding, internal movement, documentation, HR systems. ### **Key responsibilities:** * Provide guidance to our Frontons by responding to questions specific to country knowledge legislation practices from employees and managers relating to HR guidelines, processes and systems. * Coordinate HR processes throughout the employee lifecycle across multiple countries, ensuring consistency and compliance. * Maintain and update HR systems (e.g., Workday and others as required), ensuring data integrity and timely communication with HR teams. * Manage onboarding activities for new hires, including compliance with legal requirements (health and safety, medical checks, right\-to\-work verification) and delivery of the People Operations team presentation. * Prepare and issue employment documentation such as contracts, contractual amendments, and leave of absence letters, working closely with Payroll to ensure all dates are accurate and correctly recorded. * Support visa\-related processes by preparing and coordinating basic documentation with relevant teams as required. * Produce and maintain regular HR reports, including weekly and monthly metrics, ensuring accuracy and timely distribution. * Coordinate with Payroll to finalize employee documentation for payroll cycles, ensuring accuracy, resolving discrepancies, and maintaining accountability. * Collaborate across HR and other departments on internal audits, process improvements, and project work, contributing to the continuous enhancement of HR operations. **Requirements** ### **Requirements:** * 2 years of experience in HR operations, HR administration, or a similar role. * Experience with leave tracking, HRIS (Workday is a plus), payroll inputs and onboarding/offboarding processes. * Experience with process automation, maintaining data integrity, and optimizing HR systems to build efficient, compliant, and a user\-friendly experience. * Strong administrative and data management skills: maintaining employee records, contracts, documentation. * Knowledge of relevant labour laws and compliance regulations in different countries is a plus. * Excellent use of Microsoft Office tools, especially Excel for reporting. * Strong organizational ability: multi\-tasking, prioritizing, attention to detail. * Excellent communication skills (both written and verbal). * Problem\-solving aptitude and analytical mindset. * Comfortable working in a fast\-paced, remote\-friendly environment with distributed teams. **Benefits** * **Extra wellbeing days** on top of your annual leave allowance * **Up to 3 paid volunteering days** each year * **24/7 confidential Employee Assistance Programme** \- wellbeing, mental health, legal \& financial support * **Learning \& development support** via the Frontiers Learning Hub * **A locally relevant benefits package aligned to your country** \- e.g. healthcare and pension/retirement provision, where applicable * **Collaboration\-led, office\-first culture \-** we prioritise in\-person teamwork, with role\-appropriate adjustments when needed, in line with company policy * **International teams \-** a diverse, global culture and a strong peer\-learning environment ***Equal opportunity statement*** ***Frontiers actively embraces diversity and is a safe and welcoming workplace. Recruitment is free from discrimination – including based on race, national or ethnic origin, age, religion, disability, sex, gender identity or sexual orientation. With employees from more than 50 different nations, our diversity creates vibrant teams and constantly challenges us to appreciate multiple perspectives.***