Administrative/Logistics Officer

Description

Job Summary: Fira de Barcelona is seeking an Administrative/Logistics Officer for its Catering business line to support the department’s daily administrative and operational management. Key Highlights: 1. Indefinite incorporation into a reference institution. 2. Collaborative and innovative environment with cross-functional teams. 3. Continuous training and opportunity to participate in global events. **Fira de Barcelona** is one of Europe’s leading trade fair institutions, thanks to its venues, activities, and established leadership. Currently, we are seeking an **Administrative/Logistics Officer** to join Fira de Barcelona’s Catering business line, supporting the department’s administrative management and contributing to the smooth daily operation. **What will you do?** The selected candidate will be responsible for supporting the administrative management of the procurement and catering area, including invoice, delivery note, and supplier tracking; updating pricing lists; and resolving administrative incidents. This role requires strong organizational skills, attention to detail, and coordination across departments, ensuring efficient management aligned with Fira de Barcelona’s quality standards. **Main Responsibilities:** * Review and manage departmental invoices. * Enter and update invoices in the management system. * Manage and control delivery notes. * Track and coordinate with suppliers. * Modify and update pricing lists in the system. * Handle incidents related to invoicing, pricing, and delivery notes. * Archive and maintain up-to-date administrative documentation. * Coordinate with other departments to ensure smooth daily operations. **Who are we looking for?** * **Higher Vocational Training Certificate (CFGS)** in **Administration and Finance** or **Logistics and Transport**, or equivalent qualification. * Minimum of **3 years’ experience** in similar administrative roles, preferably related to logistics, procurement, or catering. * Knowledge of SAP and proficiency in the Microsoft Office suite. * Prior experience in the food or catering sector is valued. * Languages: Native or high-level Catalan and Spanish. English proficiency is an asset. * Organizational ability, attention to detail, and administrative follow-up skills. * Ability to handle incidents and coordinate with suppliers and various departments. * Proactive, solution-oriented profile with strong teamwork skills. **What do we offer?** * Indefinite contract with a reference institution delivering high-impact projects. * Collaborative and innovative environment with cross-functional teams. * Flexible working hours and teleworking options. * Competitive base salary, plus variable and flexible compensation. * Continuous training, social benefits, free parking, and staff cafeteria. All this, at the heart of Barcelona, within an institution driving the city’s economic and cultural development — with international projects, diverse teams, and the opportunity to participate in **world-renowned events**.