Administrative Assistant – Labor Time Management

Description

Job Summary: We are seeking an administrative assistant to manage time records, attendance tracking, HR-related incidents, prepare absenteeism reports, draft internal communications, and coordinate medical examinations in a pharmaceutical laboratory. Key Responsibilities: 1. Comprehensive time and attendance management with Fiori 2. Preparation of reports and internal communications 3. Coordination of medical examinations and management of meal cards We are looking for an administrative assistant for a pharmaceutical laboratory located in the northern area of Madrid (Chamartín). The selected candidate will be responsible for comprehensive time and attendance management using Fiori, including monitoring working hours, managing leave requests, and resolving HR-related incidents via the HR ticketing system. Additionally, they will prepare daily absenteeism reports, draft internal communications (e.g., related to the board, births, deaths, etc.), manage Sodexo meal cards, and coordinate medical examinations. This is a permanent contract with full-time working hours from Monday to Friday, 9:00 to 18:00, with the possibility of remote work on Fridays. The annual gross salary ranges between €22.500 and €25.000, depending on the candidate’s qualifications. * Minimum education: Vocational Training Certificate (Intermediate or Advanced Level) in Administration or equivalent. * Intermediate-to-advanced Excel proficiency; a skills test will be administered. * Prior experience in administrative tasks (preferably within labor relations environments). * Proficiency in Microsoft Office tools (Word, Excel, Outlook, PowerPoint). * Strong communication, organizational, and detail-oriented skills. * Immediate availability.