Administrative Assistant and Receptionist

Description

Job Summary: We are seeking a professional to provide administrative support and reception services, handling calls, correspondence, visitor management, and general administrative tasks in Madrid. Key Highlights: 1. Proven experience in customer service and administrative support 2. Comprehensive management of reception and office tasks 3. Communication with international stakeholders (English B2) We are looking for a person to provide administrative support and reception services in Madrid. Your responsibilities will include managing telephone calls—filtering and routing them to the appropriate department—as well as receiving and assisting visitors, ensuring a welcoming atmosphere and resolving their inquiries. You will also be responsible for physical mail, managing both incoming and outgoing shipments of all types. Additionally, you will perform general administrative tasks such as document filing, scanning, and drafting simple texts. Calendar management and office supply inventory control will complete your duties. A minimum of 3 years’ prior experience in similar administrative roles is required, along with the ability to operate effectively in a day-to-day office environment. Experience in customer service, a professional appearance, and a friendly demeanor are essential. English proficiency at B2 level is required for communication with international stakeholders. Proficiency in Microsoft Office is mandatory. Minimum 3 years of experience in administrative functions. Proven experience in customer service, with excellent presence and interpersonal skills. English B2 level. Proficient use of Microsoft Office (Word, Excel, Outlook). Immediate availability to join.