Administrative Specialist

Description

Job Summary: We are looking for an organized, methodical, and proactive person for a key role in operations—someone who enjoys bringing order and improving processes in a dynamic environment. Key Highlights: 1. An environment where you’ll learn more in 6 months than in 2 years elsewhere 2. Real impact from day one, with freedom to propose and build 3. A young, ambitious team with great energy **HELLO!** Are you ready to join the adventure? Start reading. **Who We Are** ------------------- We are **Ucademy**, an edtech startup transforming how people learn and access real opportunities. We are not a traditional company. We are an ambitious, fast-moving team intensely focused on impact. We build while running. And we’re obsessed with making things happen. Here, you don’t just come to execute. You come to **build, propose, and leave your mark**. **What We’re Looking For** -------------------------- We’re seeking someone who enjoys **bringing order to chaos**. Someone extremely **organized, methodical, and detail-obsessed**, capable of working rigorously—even on repetitive tasks—without compromising quality. But it’s not just about execution: We need someone **proactive**, who spots problems before they escalate and doesn’t wait to be told what to do. This role is critical to ensuring smooth operations. You’ll fit right in if: * You’re **solution-oriented** and enjoy unblocking situations * You thrive in environments where **not everything is predefined** * You’re comfortable communicating with suppliers and internal teams * You enjoy improving processes and making everything flow better **What We’re Looking for in You** ---------------------- * \+3 years of experience in similar administrative roles * Experience managing: + Invoicing + Collections + Supplier relationships * Proficiency in **Excel / Google Sheets** * Basic financial knowledge * Experience with banks and simple reconciliations Bonus if you also: * Have worked in **startups or fast-growing environments** * Have created or improved processes from scratch * Have experience with automation tools **Your Impact in This Role** ------------------------ ### **First Months** * Understand how the entire current system works * Identify critical pain points * Begin autonomously managing recurring tasks * Reduce basic errors ### **Medium Term** * Gain full control over the administrative area * Structure processes * Reduce dependency on others * Propose deeper improvements ### **Long Term** * Provide business visibility through data * Become a key pillar for operational stability * Reduce “noise” and make everything more predictable **How We’ll Measure Your Impact** ----------------------------- * Number of administrative incidents * Resolution time * On-time supplier payment compliance * Level of document organization and traceability And one very important metric: Your ability to **reduce operational chaos** **️ Your Day-to-Day** ------------------ It will be highly dynamic (and real): * Treasury review (banks, collections, payments) * Invoice issuance and management * Collection tracking \+ disputes * Coordination with suppliers * Payment and incident management * Administrative procedures and documentation * Team support In short: you’ll be **putting out fires… and preventing new ones from starting** **️ Projects You’ll Work On** ---------------------------------- * Optimization of the invoicing process * Improvement of the collection workflow (reducing late payments) * Standardization of supplier relationships * Implementation/improvement of tools (ERP, documentation) * Digitalization and organization of information * Creation of basic reports to provide business visibility **What We Offer** ----------------- * **Salary: 28K** * **28 vacation days** * **Flexible compensation** * **Private health insurance** * **Wellness program** (access to activities, sports, etc.) Plus: * An environment where **you’ll learn more in 6 months than in 2 years elsewhere** * Real impact from day one * Freedom to propose and build * A young, ambitious team with great energy * A culture of total ownership (this is yours) **Why This Role Is Critical** ----------------------------- Because without this… nothing scales. This role is not just administrative. It’s the foundation that enables the business to operate with order, control, and predictability. We’d love to meet you!