Office Manager

Description

Job Summary: Office Manager to contribute to the smooth operation of the office by supporting management and other departments within a technology company in expansion. Key Highlights: 1. Join a solid and rapidly growing project 2. An environment of self-improvement, cooperation, teamwork, and learning 3. Opportunity for professional growth in emerging technologies As an Office Manager, you will contribute to the smooth operation of the office while providing support and assistance to management and other company departments. We are a Spanish company founded in 2008, focused on delivering technological solutions for data management across any organization. We launched our business in partnership with major multinational corporations that pioneered the digitalization of their non-financial business processes. We address the challenges companies face when capturing, processing, and visualizing information across various business areas, including: Sustainability, Corporate Responsibility, Environment, Health & Safety, IT, Governance, Risk \& Compliance, HR, Suppliers, etc. We are currently experiencing significant expansion and are seeking professionals eager to join our project—individuals who are curious, motivated to learn, proactive, and initiative-driven, and who wish to develop their careers by growing with us in the world of emerging technologies. We believe continuous innovation is key to corporate growth and value creation for our clients, and we operate in an environment centered on self-improvement, cooperation, teamwork, and continuous learning. **Your Mission** ------------- – Reception management: welcoming visitors, handling phone calls, managing parcels and correspondence. – Office maintenance (supervising cleaning staff, coordinating necessary repairs, stock control and procurement…). – Arranging and booking travel and supporting event organization. – Supporting company administration (registration, management and tracking of receivables and suppliers; invoice control and verification; employee expense control and reimbursement; supporting document archive management; assisting with accounting control and management tasks…). – Administrative support to the HR department regarding hiring and labor relations. – Support to Sygris management (assisting with calendar management and meeting coordination for directors; preparing documentation and materials for workshops and departmental or company-wide meetings…). **Required Skills and Knowledge** ------------------------------------------ – Minimum 3 years of proven experience in a similar Office Manager role. – Degree in Business Administration, Secretarial Studies, or related field. – Advanced English proficiency \[C1]. – Proficiency in Microsoft Office suite (primarily Excel and Word). – Strong organizational and structured work capabilities. – Attention to detail. – Strong interpersonal skills to empathize with stakeholders in a professional context. – Assertive communication skills. – Proficiency in internet and social media usage. **Desirable Requirements** ------------------------ – Prior experience supporting management teams or HR departments. – Knowledge of document management and archiving processes. – Ability to autonomously coordinate internal and external events. **What We Offer** ---------------------- – The opportunity to join a solid and rapidly growing company project. – Private health insurance. – Role-specific training tailored to your department’s needs. – Participation in sports activities sponsored by the company. – Participation in plenary sessions and team-based innovation, team-building, and personal development activities. **Location** ------------- San Sebastián de los Reyes **Department** ---------------- HR **Position** ---------- Office Manager **Working Hours** ------------------- Full-time **Work Modality** ------------------------ Hybrid