**Job Title** Administrative Assistant**Job Description Summary** Are you passionate about organization, teamwork, and being the key point that makes everything run smoothly? We are looking for a proactive, detail-oriented person eager to drive projects, optimize processes, and become a true strategic support for one of our teams in our Madrid Office. If you enjoy coordinating, connecting teams, managing critical information, and bringing order and efficiency to a dynamic environment… this role is for you!**Job Description** **Main Responsibilities**: * Management of digital files (Server) and updating the internal CRM (Engage). * Management of client and supplier invoices, payment tracking, and coordination of monthly and annual estimates/revenue with the Finance department. * Updating databases and coordination with external providers when necessary. * Support during internal and external audits. * Support in fulfilling PBC requirements and preparing required documentation. * Preparation of reports, presentations, and business documents. * Coordination with Marketing on event organization. * Preparation of reports and monitoring of key indicators. * Other administrative and operational tasks as needed (occasional support to the reception team, schedule management, travel arrangements, etc.) **Required Profile** * Education in Administration or 1 to 3 years of experience in similar administrative roles. * Advanced level of English. * Proficiency in Microsoft Office suite, especially Excel and PowerPoint. * Experience in document management and handling sensitive information. * Experience with CRM and information systems. * Strong analytical skills, adaptability, and excellent time management. * Solid communication and teamwork skills. Location: **Madrid** INCO: "Cushman \& Wakefield"