Administrative Back Office

Description

Job Summary: Minebea Intec Spain is seeking an Administrative Back Office professional to manage orders, coordinate documentation, and communicate with clients in a dynamic and innovative environment. Key Highlights: 1. Medium-sized company integrated into an international group 2. Promotes work-life balance 3. Continuous competence development **Minebea Intec Spain is urgently seeking, in the northern region of Madrid, a full-time (40 hours per week), indefinite-term** **Administrative Back Office** Immerse yourself in Minebea Intec’s dynamic environment—the SME that never stops innovating! With 140 employees in France, we proudly operate as a subsidiary of the Japanese international giant, The MinebeaMitsumi Group, which employs no fewer than 110,000 talents worldwide. We are specialists in industrial weighing and control instrumentation, successfully serving diverse sectors such as food & beverage, pharmaceuticals, cosmetics, and many others. As manufacturers, we offer a broad range of products and services—from design support to installation, calibration, maintenance, and even equipment modernization. At the heart of the French weighing market, Minebea Intec France stands out for its certifications as both manufacturer and repairer of weighing instruments up to 300 tons, as well as its accreditation for periodic verification. With 10 certified reference trucks deployed across the country, we guarantee precise and efficient inspections and repairs. Our journey began five years ago through the merger of several entities, and since then, we have thrived thanks to the men and women comprising our eleven French locations. Customer service lies at the core of our DNA, and our ultimate goal is to deliver it in the best possible way. Our social policy emphasizes work-life balance and continuous employee competence development. **Your responsibilities will include:** * After training—conducted either in Spain or abroad—you will process service contract orders using SAP. * Coordinate occupational health and safety documentation for technicians. * Manage work orders and invoicing. * Create tasks in Microsoft Task Planner. * Communicate with customers. * Manage and filter email. **What you bring:** * Relevant qualifications (vocational administrative studies or equivalent). * Minimum 5 years’ experience in similar administrative roles. * Knowledge of and experience using social media. * FCE-level English (ability to communicate effectively in writing and over the phone). * Communication flexibility. * Ability to multitask. * Proactivity with a sense of urgency. * Discipline. * Ability to work under pressure. * Customer orientation. * Interpersonal skills. * Administrative experience. * Ability to handle multiple tasks and interact professionally across various fields. * Ability to explain documents clearly and simply. * Proficiency in MS Office tools and SAP. * Ability to comply with health and safety regulations. * Customer-oriented skills. **What we offer:** * A family-friendly company with a flexible working hours system * A medium-sized company integrated into an international group **Our values unite us!** Technological advancement \- Trust \- Intuitive \- Professional