Payroll Project Coordinator (M/F)

Description

Position Summary: We are seeking an interim Payroll Project Coordinator to lead system migration initiatives within a multinational services company, managing planning, cross-functional coordination, and ensuring business continuity. Key Highlights: 1. Lead a complex payroll migration project 2. Cross-functional coordination of teams and vendors 3. Project management in a high-pressure environment ### **About Us** Business Partner AG is a boutique headhunting firm committed to integrity, honesty, support, and guarantee throughout the recruitment process — including candidate follow-up after onboarding. Our premise is to deliver added value to our clients by acting as a trusted partner, solution provider, and efficiency enabler — working fully ad hoc to identify the perfect talent. We also accompany and guide candidates through their career transitions, tailoring our support to their individual needs. Currently, one of our clients — a multinational services company — requires an interim Payroll Project Coordinator to manage the migration from its current payroll system to a new solution (Sopra), with **an estimated duration of 18–24 months**. The main challenge lies in balancing daily operational activities with the implementation of the new system, avoiding errors that could impact thousands of employees. ### **Responsibilities** * Lead end-to-end planning and tracking of the payroll implementation project. * Define timelines, milestones, deliverables, and priorities jointly with involved departments. * Coordinate cross-functionally across HR, IT, and external vendors. * Conduct daily progress tracking and ensure adherence to deadlines. * Identify risks, dependencies, and potential operational bottlenecks, proposing actionable mitigation plans. * Ensure proper organization of meetings, agendas, and workflows. * Prepare periodic reporting for senior management and key stakeholders. * Guarantee compliance with project KPIs. * Maintain structure, discipline, and execution capability in a high-pressure operational environment. * Facilitate team alignment and ensure uninterrupted business continuity during the transition. ### **Requirements** * Proven experience managing complex transformation or system implementation projects. * Experience implementing payroll systems, ERP systems, or similar projects. * Demonstrable ability to coordinate cross-functionally across multiple departments and stakeholders. * Experience operating in high-workload, high-volume environments. * Strong organizational and prioritization skills. * Execution-oriented profile focused on tracking, monitoring, and problem resolution. * Excellent communication and interpersonal skills. * Ability to work under pressure and manage multiple concurrent priorities. * Pragmatism, adaptability, and an operational mindset. Desirable: * Prior experience in HRIS or payroll transformation projects. * Experience within organizations featuring complex or decentralized structures. * Knowledge of payroll operations and technological vendor management.