Junior HRBP

Description

Summary: This role involves managing HR administration, payroll processing, recruitment, and employee relations, ensuring compliance and strong stakeholder relationships. Highlights: 1. Manage HR administration and payroll for Spanish operations 2. Lead recruitment and onboarding processes 3. Support employee engagement and development initiatives Main duties and responsibilities Admin and Payroll Tasks* Privileged interlocutor of the Spanish payroll provider. * Coordinate payroll data, ensuring complete \& timely processing in accordance with payroll schedule/deadlines. * Send the payroll instructions to the payroll provider on time. * Control, analyse and validate the payroll. * Control the payments (wages, prepayments, social contributions, payroll deductions). * Put in place the relevant dashboards to monitor the payroll activity related to SOX controls. * Manage the relationship with the external benefits providers: health insurance, meal vouchers company… * Provide ad\-hoc reports as and when required. * Build and maintain a strong relationship with internal stakeholders and the payroll provider. * Prepare documentation and support the People Business Partner Spain \& Americas in sensitive cases, including chairing and/or taking minutes on investigations and disciplinary hearings. * Record keeping of documents and following up on all outcomes, together with contractual changes (such as change of T\&C, contract variations etc), ensuring that they comply with local legislation changes. * Manage the Health \& Safety agenda. Tools \& Time Management* Manage the Spanish time management tool (Sesame) * Manage Workday as HRIS main admin tool. * Do all relevant changes: entry/exit/affectation change to maintain the system up to date. * Manage the “clock in” / “clock out” anomalies. * Edit monthly time reports and analyse overtime with the management. * Manage the different types of leave: paid holidays, sick leave, maternity/paternity leave, accidents at work... * Any other ad\-hoc duties and responsibilities that arise on a day\-to\-day basis or over a period that falls in the remit of department. Recruitment/talent acquisition* Post vacancies on local recruitment tools such as LinkedIn and Infojobs. * Conduct the whole recruitment process (CV screening, interviewing, background checks and offers to final candidates). * Work closely with the internal Talent Acquisition team. * Conduct and lead the onboarding process for new joiners. Employee engagement* Participate in global development initiatives and projects, ensuring their full rollout locally. * Support local activities: team buildings, meetings, and initiatives of the Social Committee in Spain. Division of work in percentage:* HR Admin – 30% * Monthly payroll processing – 30% * Recruitment – 20% * Employment Relations – 10% * Training – 10% Reporting and collaboration* South Europe HR Community * Spain Managers \& employees * HR related external stakeholders: recruitment agencies, lawyers, external payroll provider… Key competencies* Experience with complex HR agenda (min. 3 years in mid\-size international company) * It is indispensable that you have had experience as a Junior HR Advisor, or that wish to step up from an HR Coordinator or HR Administrator role. * Good level of IT literacy is essential along with experience using Microsoft packages such as Word, Excel \& Power Point, familiarity with databases and current software packages. * Strong analytical skills and attention to detail are essential. * Ability to work under pressure and to strict deadlines. * A strong emphasis on accuracy and quality of work. * Highly organised and pro\-active approach to problem solving. * Competent oral and written communication skills, with ability to evaluate queries in a timely and professional manner. * Strong English \& Spanish written and oral communication skills are essential. * Strong organisation and time management skills are essential. * Willingness to work on multiple projects that come from working in a lean and multi skilled team. * Sensitivity and discretion are essential. Preferable skills and competencies* Experience with Workday HRIS system will be desirable. * A willingness to learn new tasks and be flexible. * Ability to build relationships with vendors and colleagues. * Flexible and adaptable to work demands within the company. * Ability to balance priorities to achieve results. * A confident team player. Business Knowledge/Educational Background* University Degree in Law, Economics, Psychology, or similar field. * 3\+ years as HR Coordinator or HR Generalist and who wants to step up into a HRBP role.