Administrative Document Management Specialist - Madrid

Description

Job Summary: Nalanda is seeking a professional to manage and support supplier qualification and prequalification processes, ensuring documentary validation and efficient resolution of incidents. Key Highlights: 1. Support and assistance to contractors, suppliers, and subcontractors. 2. Management and review of prequalification validation cases. 3. Opportunities for growth and development. #### **About Us** **Nalanda** enables organizations of any size to embed trust, security, and compliance across all stages of the supply chain, fostering a community of compliance and innovation throughout the construction sector and beyond. With over 20 years of history, **Nalanda** is the market leader in Spain for supplier risk management and regulatory compliance. Headquartered in Madrid, **Nalanda** has expanded to establish significant operations in Colombia and is growing in Portugal, Chile, Mexico, Panama, and Peru. **Nalanda** currently employs over 400 people across Spain, Colombia, and four other countries. In April 2024, **Nalanda** was acquired by Once For All Group (OFA), a leading European provider of supply chain management and sustainable procurement software solutions, creating a combined group with over 1,000 employees and more than 250\.000 customers. Headquartered in the UK, OFA leads in the UK, France, and Spain, and maintains a presence across multiple countries in Europe and Latin America. #### **Job Description** The selected candidate will be responsible for managing and supporting qualification and prequalification processes for suppliers, contractors, and subcontractors, ensuring correct validation of required documentation, adherence to established procedures, and efficient resolution of incidents throughout the process. Additionally, the candidate must maintain smooth communication with various stakeholders (contractors, suppliers, and subcontractors), facilitating tracking of qualifications and ensuring proper progress of validation processes. #### **Main Responsibilities** **Qualification Area** * Providing support and assistance to contractors, suppliers, and subcontractors via email and telephone. * Managing company and user onboarding on the Nalanda platform. Reviewing, analyzing, and validating documentation required for qualification processes. * Tracking and monitoring the status of qualification processes. * Managing and resolving incidents related to documentation or registration processes. * Coordinating with suppliers and subcontractors to ensure correct submission and updating of documentation. * Making follow-up calls and sending follow-up communications to ensure process progress. * Reviewing compliance with requirements established in the qualification process. **Prequalification Area** * Managing and reviewing validation cases through the Salesforce platform. * Analyzing and validating documentation associated with prequalification processes. * Registering and updating information in relevant systems. #### **Requirements** * Administrative education or equivalent. * Prior experience in document management, document validation, or administrative processes (preferred). * Proficiency with computer tools and the Windows environment. * Knowledge of Microsoft Office (especially Excel and Outlook). * Experience or familiarity with Salesforce (preferred). * English language proficiency (preferred). #### **What We Offer** ️ Work mode: Hybrid ️ Intensive working hours during summer. ️ Flexible compensation. A dynamic and inclusive workplace offering opportunities for growth and development. The opportunity to make a meaningful impact on our organizational culture and talent strategy. Compensation in the range of €17,000 \- €20,000