Office Manager

Description

Job Summary: We are looking for an Office Manager for our Madrid office to ensure seamless day-to-day team operations and serve as a key pillar of our culture. Key Highlights: 1. A fundamental role for team success and culture. 2. Responsible for office operations and positive atmosphere. 3. Key support in directing and organizing events. **At Fastned, we are building Europe’s leading fast-charging network, powered by 100% renewable energy. Our mission is to give people the freedom to drive electrically—thereby protecting our planet’s future. To ensure our team continues growing and stays focused on this revolution, we’re seeking an Office Manager to lead our Madrid office. Today, we’re already over 400 people across more than 10 countries, united by our passion to accelerate the energy transition.** **At Fastned, we believe office management is not a support role—it’s the foundation that enables everything else to scale, flourish, and preserve our unique spirit.** ### **Your Mission** As **Office Manager** at our Madrid office, your primary mission will be to ensure flawless day-to-day team operations. You’ll be the go-to person for our team of 15 on all operational and administrative matters. This means keeping the office immaculate and vibrant, welcoming visitors with the respect they deserve, coordinating with vendors, and ensuring everyone has everything they need to work comfortably. Additionally, you’ll play a key role in shaping our culture—contributing creative ideas to maintain a consistently positive and energetic workplace. In short: your mission is to ensure no one needs to worry about what happens behind the scenes, so together we can focus on what truly matters: changing the world! ### **What You’ll Do** * Be Fastned’s face: Welcome visitors, candidates, and team members with the warmth and energy that define us—the first impression is yours. * Independently manage and prioritize office tasks, ensuring daily processes run smoothly and without friction. * Coordinate vendor agreements for maintenance, security, cleaning, and supplies to keep the office always spotless and fully operational. * Take ownership of challenges arising in the office environment, seeking deep-rooted, long-term solutions—not just quick fixes. * Oversee procurement of materials, invoice tracking, and parcel & courier management—efficiently and with sound judgment. * Organize team outings and events that people genuinely want to attend—handling everything from vendor negotiations to setup and final details. * Provide direct support to our Country Director and Location Design Director, primarily managing travel planning, external visits, and events. ### **About You** This is an ideal role for someone taking their first steps, bringing some prior experience and strong eagerness to learn: * You have experience in reception, office management, or similar roles. * You communicate fluently and confidently in **English and Spanish**, both in writing and in person. * You consistently bring positive energy and an upbeat attitude to the team. * You’re highly organized, reliable, and detail-oriented—nothing slips through the cracks. * You don’t wait for instructions on everything—you see what’s needed and take initiative. * You’re comfortable using Microsoft Office and Google Workspace. * You’re available Monday to Friday and motivated to come into the office every day. ### **Join Us in Building a Better Future!** We work hard to change the world—but we always make time to celebrate our successes, big or small. We deeply value work-life balance, which is why we offer real flexibility and family-friendly policies. We foster a highly inclusive environment and love authentic people: don’t try to fit in—you’re great just as you are! * **Annual training budget of €3,000:** because your growth matters—and our industry keeps growing. * **Meals:** covered by us via Pluxee. * **Health insurance:** fully covered by Fastned. * **Parental support:** personalized coaching before, during, and after your parental leave, provided by Foundree. * **Women’s health:** promoting empathy and inclusion is essential to us, so we partner with Flouria to give you rapid access to specialists in women’s health. * **Events and trips:** beyond fun activities year-round, we host legendary Christmas parties and an annual ski trip with the entire team. * **Other benefits:** flexible working hours, transportation expense reimbursement, and the freedom to choose your preferred tech equipment. **Ready to make real impact?** We’d love to talk with you! Apply now, send us your CV, and tell us in your motivation letter why you’re excited to join Fastned. Here’s how our process works: * A conversation with Daiana, our Talent Partner. * An interview with our Country Director. * A practical case (*business case*). * A coffee chat with the team to get to know each other better. And then—you’re onboard! *At Fastned, we champion equality and inclusion. We warmly welcome people of any background, gender identity, sexual orientation, religion, neurodiversity, disability, or any other characteristic that makes you who you are.*