Planning Administrator

Description

Job Summary: OCA Global is seeking a Planning and Operational Management Administrator to join its team in Madrid, optimizing proposals, coordinating billing, and managing files. Key Responsibilities: 1. Optimize and plan proposals for the audit team. 2. Coordinate billing and collections management processes. 3. Safeguard and manage files and renewals. Would you like to join a leading, rapidly growing team where your daily work truly impacts environmental safety and sustainability? At **OCA Global**, we are looking for a **Planning and Operational Management Administrator** to join our great family in **Madrid**. If you are an organized, proactive individual with strong attention to detail and seek a project where you’ll never stop learning, this is your place! **What will be your mission?** * **Optimize and plan** the portfolio of proposals and new sales to ensure the audit team receives their work assignments swiftly and without disruption, balancing the department’s operational workload. * **Coordinate and expedite** billing and collections management processes, ensuring flawless administrative workflow to support the project’s financial health. * **Safeguard and manage** files along with their respective renewals, delivering rapid, high-quality solutions that reinforce our clients’ day-to-day confidence. **What would we like to see in your profile?** * **Specialized education in Administration, Management, or related field:** For us, real-world experience and eagerness to contribute matter more than a degree. You’ll need this foundation to understand documentation and process flows from day one. * **Advanced proficiency in office software (Excel, Word, and ERPs):** You’ll use these constantly to cross-reference billing data, generate reports, and maintain our planning system error-free. * **Valid driver’s license:** We value mobility and agility; having one provides the necessary versatility for any external tasks or occasional team requirements. * **Strong communication skills and collaborative mindset:** In this role, you won’t work in isolation. You’ll interact continuously with the audit team and clients, so empathy and results orientation are your best tools for success. **Why join our project?** * **Stability and long-term prospects:** We offer an **indefinite contract**, enabling you to build your career long-term within a flat, agile structure free of unnecessary bureaucracy. * **Human-centered, mutually supportive culture:** You’ll join a young, dynamic, and highly cohesive team. Here, no one walks alone—we celebrate every achievement together and support each other through any challenge. * **Well-being and genuine work-life balance:** We care about your personal equilibrium. Your standard schedule will be Monday to Thursday, 08:30–18:00, but **every Friday throughout the year you’ll finish at 15:30**. Additionally, you’ll enjoy **intensive working hours (08:30–15:30) during the entire month of July, all of August, and on all public holiday eves**. And Christmas? **December 24 and 31 are fully off** so you can enjoy them with your loved ones. * **Flexible Compensation Plan tailored to you:** Design how you receive your salary—via health insurance, meal vouchers, transportation allowances, childcare vouchers, and access to continuous training. * **OCA Global Benefits:** Exclusive access to discounts at gyms, travel agencies, fashion retailers, and technology providers. **Shall we talk?** If you’re passionate about organization, detest monotony, and want to grow professionally surrounded by outstanding professionals in an exceptional environment, we’d love to meet you. **Join the OCA Global team and take the next step in your career!** \#LI\-JM1