Administrative Assistant

Description

Job Summary: We are seeking an administrative assistant to support the R&D&i area within our Certification Division, managing files, overseeing financial matters, and coordinating with clients and auditors. Key Highlights: 1. Professional development and continuous learning 2. Positive work environment and collaborative culture 3. Culture of open communication and feedback **Are you looking for a stable position where you can add value through administrative management in the energy sector?** At **OCA Global**, we aim to hire an organized and meticulous individual to provide administrative support in the **R&D&i** area within our **Certification Division**, located at our offices in **Pozuelo de Alarcón**. **What will be your mission?** **Administrative management of R&D&i files** Collection, review, and registration of technical, economic, and administrative documentation required for certification of innovation projects (technical reports, budgets, certificates, contracts, etc.). **Economic-financial control and verification** Review of invoices, expense receipts, accounting allocations, and consistency between approved budgets and actual expenditures, ensuring compliance with certification standards and requirements set by evaluation bodies. **Project monitoring and deadline management** Updating and maintaining the status of R&D&i files, tracking milestones, key dates, deliverables, and deadlines related to certifications, audits, and financial justifications. **Liaison with clients, technical staff, and auditors** Responding to administrative and financial inquiries, requesting additional documentation, and coordinating with internal technical and financial teams as well as external parties (auditors, certifiers) to ensure proper project processing. **What would we like to see in your profile?** **Proficiency in office tools:** You are comfortable using Excel, Outlook, and document management platforms, and feel confident working with databases and institutional portals. ️ **Communication skills:** You will interact directly with clients, partner organizations, and internal teams; we seek someone clear, empathetic, and solution-oriented. **Organization and attention to detail:** Each file demands precision and methodology. You prefer working in an orderly manner and ensuring everything fits together perfectly. **Proactive and learning-oriented attitude:** The CAE system is continuously evolving, so we seek someone curious, initiative-driven, and eager to keep learning. **Why join our project?** **Professional development:** You will learn continuously and have opportunities to grow. **Positive work environment:** You will work alongside committed professionals, in a close-knit and collaborative culture. **Stable working hours:** Monday to Thursday, 8:30 AM – 6:00 PM; Friday until 3:30 PM. Intensive schedule in July and August, and on eves. Christmas Eve and New Year’s Eve — off! **Flexible compensation:** Health insurance, meal card, transportation allowance, childcare support, and training. **OCA Benefits:** Access exclusive discounts on travel, fashion, and more. ️ **Culture of open communication:** We promote feedback via Happyforce and highly value your voice. **OCA Campus:** Continuous training at your fingertips. \#LI\-JM1