Executive Secretary to Management

Description

Job Summary: We are seeking a professional to provide comprehensive executive support to senior management, coordinating schedules, meetings, travel, communications, and managing confidential information. Key Highlights: 1. Strategic executive support to senior management. 2. Being part of a solid and growing company. 3. Opportunity for stable employment with an indefinite-term contract. **Our client:** A prominent Valencia-based international company specializing in the innovation, development, and manufacturing of personal care products. **Job Description:** The selected candidate will be responsible for providing executive support to Management/Executive Leadership in assigned tasks and assisting in tracking agreements and processes, with the following key responsibilities: * Comprehensive calendar management and strategic planning for leadership, ensuring proper daily organization. * Coordination of executive meetings, committees, and corporate events. * Organization of domestic and international travel. * Management of internal and external communications (with clients, partners, etc.) for senior management, maintaining smooth interaction with all stakeholders. * Preparation and drafting of reports, minutes, executive presentations, and confidential documentation, including follow-up on agreements and action items. * Cross-departmental and cross-executive team coordination. * Management and control of sensitive and confidential information. * Support to management in decision-making through analysis, reporting, and follow-up. * Administrative oversight of budgets, expenses, and executive invoicing, as well as management of legal, contractual, and corporate documentation. * Resolution of incidents and prioritization management in dynamic and changing environments. * Institutional representation and protocol support during meetings and events. **Requirements:** * University degree in Business Administration and Management, Executive Assistance, Executive Secretarial Studies, or related field. * Extensive prior experience in roles supporting senior management or executive positions. * Advanced proficiency in digital tools (Microsoft Office, Google Workspace, CRM, ERP, etc.) and enterprise management platforms. * Excellent organizational, planning, time management, problem-solving, pressure-handling, multitasking, and interdepartmental coordination skills. * We seek a proactive, autonomous individual with attention to detail and operational excellence, flexibility, high adaptability, and strong communication skills (both oral and written). * High level of confidentiality, discretion, and professionalism is required, along with knowledge of corporate protocols and institutional management. * Fluency in English is valued. * Personal vehicle required. **We offer:** * The opportunity to join a highly recognized and solid company within its sector, experiencing continuous growth. * The opportunity to directly support management from a strategic perspective. * Stable employment opportunity with an indefinite-term contract.