Administrative Assistant

Description

Job Summary: We are seeking an Administrative Assistant to provide administrative and operational support at the factory, ensuring the proper functioning of internal processes related to HR, environment, safety, quality, procurement, and document management. Key Highlights: 1. Comprehensive support in HR, safety, environment, and quality. 2. Key administrative and document management for the factory. 3. Opportunity for growth within a leading company in sustainable construction. **Why do we need you?** We aim to incorporate a new team member who will provide administrative and operational support to the factory, ensuring the correct functioning of internal processes related to HR, environment, safety, quality, procurement, and document management, always complying with internal regulations and Group policies. Safety, Health and Environment * Compliance with Safety, Hygiene, Ergonomics, and PPE usage standards, actively participating in Safety and Prevention initiatives. * Compliance with Environmental, Eco-design, and Energy regulations, collaborating on actions implemented by the Company. * Monitoring and updating the factory’s environmental archive (waste management: plastics, wood, paper, etc.). * Conducting OPLs (One Point Lessons) focused on improving plant safety. * Safety induction and documentation control for contractors on the safety platform. Quality and Continuous Improvement * Compliance with the Quality Policy and participation in associated activities. * Application and monitoring of the plant’s Continuous Improvement methodology – World Class Manufacturing (WCM). Plant HR Support * Monitoring attendance, schedules, timekeeping, and personnel incidents; payroll adjustments and closing. * Acting as the liaison with the occupational health insurance provider for medical examinations, first-aid kits, and related matters. Administrative and Document Management: * Handling phone calls and visitor接待. * Tracking, controlling, and archiving documentation generated at the factory. * Addressing and managing requests from various departments. * Issuing and registering purchase orders. * Entering and updating data in the management system (ERP) and various databases. * Invoice control. * Supporting general administrative tasks. **Is this job right for you?** This opportunity is for you if you have: * Vocational training in the administrative field. * Minimum 1 year of experience in administrative roles. * A proactive, solution-oriented, and agile profile. * Experience with SAP management systems is desirable. **Don’t forget anything** At Saint\-Gobain, our employees take pride in belonging to an organization whose culture is built upon these core values: trust, empowerment, and collaboration. Our company promotes diversity and inclusion in all its forms, while our products make the world a more beautiful, safe, and sustainable home. **More about us** "MAKING THE WORLD A BETTER HOME — that is why we exist and what drives us. As an Administrative Assistant, you will directly contribute to our purpose by ensuring maintenance and controlling all processes and requirements. Present in 75 countries, Saint\-Gobain is the global leader in sustainable construction. What is our business? We design, produce, and distribute materials and services for the construction and industrial markets. What are our solutions? They are found everywhere in our daily lives (buildings, transportation, infrastructure), delivering comfort and sustainability. What is our ambition? Wherever you are, let your unique personality and our values guide you every day to help invent a more sustainable world." **Benefits of joining us** Grow within an international company, the global leader in light and sustainable construction. A company that designs, manufactures, and distributes materials in the segments of “Construction, Mobility, and Sustainable Industry”. * Flexible working hours. * Access to private medical insurance with discount. * Recognition policy. * Dynamic and collaborative work environment. * Opportunities for professional development and growth. Don’t miss this opportunity! **A team ready to welcome you** You will join the Gelsa administration team, composed of professionals from the sector. **Steps to join us** Submit your application by completing the online form with your CV. If your profile matches our needs, we will contact you for an interview, provide feedback, and, if selected, extend a formal offer and guide you through onboarding. We’re delighted to meet you! Job Reference: ESP00930