ADMINISTRATIVE ASSISTANT

Description

Job Summary: A social consultancy in Barcelona is seeking an administrative assistant to perform tasks related to accounting, HR, client and supplier management, and administrative procedures. Key Highlights: 1. Flexible working hours and work-life balance 2. Very positive work environment 3. Possibility of teleworking one day per week with a monthly allowance We are a social consultancy based in Barcelona city and wish to incorporate a person into our administration department to carry out the following administrative assistant duties. Basic-level accounting, treasury, and invoicing; Bank account monitoring, incoming and outgoing invoices, cash management, tracking of allowances or mileage... Taxes are handled by an external accounting firm; Internal HR tasks: contract management (hiring/termination), time tracking, payroll processing, forwarding CVs to the HR manager... Taxes and payroll are also managed by an external advisory firm; Client file registration and contract management and follow-up; Supplier management and office purchases; Digital and physical company archiving; Processing bank transfers and monitoring supplier payments; Administrative procedures with public authorities * Minimum 3 years’ experience. Experience of at least 3 years using accounting and HR software, preferably within the third sector and public administration (tenders, competitions, and awarding procedures) * Higher Vocational Training Diploma (FP de Grau Superior) * Catalan (intermediate spoken and written proficiency) * English (intermediate spoken and written proficiency) * Competencies / knowledge: Language and training requirements: Catalan and Spanish are essential; intermediate English proficiency is required. Administrative vocational training (FPII) or equivalent is required. Intermediate proficiency in Microsoft Office or Mac suite (Word, Excel, PowerPoint...). Experience and training in accounting and HR software will be valued. Knowledge of the third sector and public administration (tenders, competitions, and awarding procedures) will be valued * Permanent employment contract * Part-time position (18 hours per week) * Additional relevant information: Flexible working hours and work-life balance; Very positive work environment; Full-time option available (35 hours per week or equivalent); Centrally located office with excellent transport links (metro, buses, and Catalan railways); Possibility of teleworking one day per week; Monthly telework allowance included in salary