Administrative Assistant

Description

Job Summary: We are seeking a professional to manage urgent transportation logistics, coordinating shipments, suppliers, and communication with customers and carriers. Key Responsibilities: 1. Manage urgent transportation logistics and coordinate shipments 2. Maintain constant communication with customers and resolve incidents 3. Prepare reports and optimize logistics costs We need a person to manage urgent transportation logistics. The role involves planning and coordinating shipments, selecting the most suitable transport method and supplier to meet delivery requirements. It is essential to keep customers informed about their goods through continuous tracking from origin to destination. Preparing and verifying documents—such as waybills and delivery notes—is critical to ensure accuracy and regulatory compliance. Customer inquiries regarding urgent shipments will also be addressed, seeking rapid and efficient solutions for any incidents. Communication with carriers and other departments is required to ensure smooth operations. Incidents such as delays or damages must be resolved promptly, with immediate notification to all relevant parties. Transportation invoices and costs will be reviewed, and logistics performance reports prepared. We seek a candidate with experience in transportation administration, who is proactive, detail-oriented, and possesses strong communication skills, as well as a good command of English and proficiency in office software and management systems. Vocational Training Certificate (Intermediate Level). Minimum of 2 years’ experience in transportation administration, logistics, express courier, or parcel services. Solid knowledge of national and international transportation regulations, cargo operations, and customs procedures. Proficiency in Microsoft Office (especially Excel) and experience with transportation management systems (TMS). Advanced level of English (minimum C1\). Responsible, committed, highly collaborative, and adaptable to flexible working hours.