Administrative Assistant

Description

Job Summary: We are seeking an organized and proactive professional to provide comprehensive executive support, with a focus on document and administrative management. Key Highlights: 1. Comprehensive executive support 2. Case file and archive management 3. Administrative tasks and customer service We seek a highly organized and proactive individual to provide comprehensive executive support and manage the document flow in our office. The role will focus on **case file management** and facilitating daily managerial tasks, ensuring an efficient working environment. **Main Responsibilities:** * **Executive Assistance:** Managing and administering the executive calendar, scheduling appointments... * **Case File Management:** Handling, processing, and organizing case files, ensuring all documentation is up-to-date and administrative deadlines are met. * **Archive Administration:** Organizing physical and digital archives, including scanning tasks and monitoring contract validity periods. * **Reception and Customer Service:** Welcoming visitors, answering phone calls, and managing physical and electronic correspondence. * **Administrative Procedures:** Supporting formalization of procedures with official bodies, preparing documents, and managing office supplies. **Requirements:** * **Education:** Vocational Technician in Administrative Management, Higher Vocational Technician in Administration and Finance, or Bachelor's degree in Business Administration/Economics. * **Computer Skills:** Advanced proficiency in office software: Microsoft Word and Excel. * **Skills:** Responsibility and problem-solving ability. **Desirable Qualifications:** * Prior experience as an executive assistant, department secretary, or in a similar role **What We Offer:** * Full-time employment contract. * Salary according to the current collective agreement. * Immediate start Salary: €17,094.00–€18,000.00 per year Benefits: * Option for an indefinite-term contract Work Location: On-site employment