Project Development Assistant

Description

Job Summary: We are seeking a proactive and highly organized Personal Assistant (Spanish/English) with technical experience in construction, architecture, or project management to provide direct support to a Project Director on luxury hotel projects. Key Highlights: 1. Direct support to the Project Director on luxury hotel projects. 2. Combines PA responsibilities with technical expertise in construction, architecture, or project management. 3. Proficiency in project management software and advanced tools. We are hiring a Personal Assistant (Spanish/English) with technical experience in construction, architecture, or project management to provide direct support to the Project Director on luxury hotel projects. The ideal candidate is proactive, highly organized, and proficient in project management software. In addition, they combine core PA competencies—including calendar management, travel coordination, communications, and administrative support—with demonstrable technical experience in construction companies, architectural firms, or project management consultancies. **Key Responsibilities:** * Calendar management, meeting coordination, and preparation of briefs and minutes. * Organization of domestic and international travel and logistics; expense tracking and invoicing. * Technical coordination support: milestone tracking, assistance in reviewing drawings, technical documentation, deliverables control, and support during meetings with architects, engineers, and contractors. * Preparation and management of documentation for permits, certifications, and official communications with authorities. * Email and call management, information filtering, and operational decision-making in the Project Director’s absence. * Use of management tools (advanced MS Office, Excel, CAD, MS Project / Primavera or Asana / Procore and others), preparation of executive reports and presentations. * Maintaining absolute confidentiality and professional relationships with stakeholders and clients. **Essential Requirements:** * Minimum 3–5 years’ experience as a PA, EA, or Assistant with technical exposure in construction, architecture, or project management. * Technical education (Engineering, Technical Architecture, Higher Technician qualification, or equivalent experience) or relevant work experience in construction companies/architectural firms. * Native Spanish speaker with advanced English (spoken and written); additional languages are an asset. * Excellent organizational skills, attention to detail, proactivity, and strong communication abilities. * Willingness to undertake occasional business travel. * Advanced MS Office proficiency; experience with project management or document management software (Procore, BIM platforms, Primavera, MS Project, Asana, etc.) is highly desirable. **Preferred Qualifications:** * Specific experience in luxury hotel or high-end residential projects. * Established network of industry contacts (contractors, consultants, suppliers). * Ability to draft technical reports and meeting minutes in both English and Spanish.