PURCHASING ASSISTANT – TEMPORARY

Description

Position Summary: We are seeking a Purchasing Assistant for the Hyatt Centric Gran Vía Madrid hotel to support purchase order management, supplier communication, and invoice tracking—ensuring guests enjoy the most authentic Madrid experience. Key Responsibilities: 1. Support in purchase order management, tracking, and supplier communication. 2. Review and tracking of supplier invoices. 3. Stock optimization and preparation of internal orders. Summary Can you imagine working in a hotel where Madrilenian culture becomes a unique experience for guests? Who Are We? Welcome to Hyatt Centric Gran Vía Madrid—the most adventurous 5\* urban hotel in central Madrid. Here, we live our purpose: “We care for people so they can be their best.” This means we care for you so you can grow, learn, and bring your best self every day—because at Hyatt Centric Gran Vía Madrid, people are at the heart of everything we do. We believe in the power of belonging and in building a caring culture where every talent feels part of a family. Additionally, Hyatt has been named to the Fortune 100 Best Companies to Work For list for over 10 years—a reflection of our commitment to inclusion, well-being, and talent development. Your Mission We’re looking for a Purchasing Assistant to join our team. Unleash your explorer side and help our guests experience the most authentic Madrid. What Will You Do Daily With Us? * Support in purchase order management: creation, tracking, and confirmation with suppliers. * Daily communication with suppliers to request pricing, delivery timelines, and availability. * Data entry and maintenance in the procurement system. * Review, accounting, and tracking of supplier invoices—verifying alignment with purchase orders and delivery notes. * Delivery tracking and incident management (delays, shortages, errors). * Support in preparing purchasing reports, consumption analyses, and price comparisons. * Filing and documentation control for the department. * Warehouse stock optimization. * Preparation of internal orders for various departments. * Sourcing of new items or suppliers. Qualifications What Would We Like You to Bring? * Prior experience as a Front Desk Agent / Night Auditor. * Proficiency in CRM Opera. * Attention to detail and a continuous improvement mindset. * Availability to work night shifts. * English language proficiency (spoken/written). A third language is a plus. And What Can We Offer You? We are proud to care for our team—and offer benefits that truly make a difference. * Your development is our priority; thus, we provide continuous training programs and mobility opportunities—both internally, nationally, and internationally. * Enjoy complimentary nights at our hotels worldwide and experience Hyatt firsthand. * Because inclusion and respect are core to our essence, we proudly foster a workplace where diversity is not only respected—but celebrated. We believe in equal opportunity and equity as foundational pillars of our culture. * Twice a year, we gather with our talents to celebrate having the best team. * Through our Hystar program, the team votes each semester for the Star Talent who inspires colleagues. * Because well-being is one of our values, we support you through Wellhub, physiotherapy, psychological support, and more. * You’ll enjoy a competitive benefits package designed to care for you and recognize all you contribute—including exclusive discounts at our outlets and select nearby businesses. * We strive to facilitate work–life balance for our employees, promoting initiatives that enable genuine equilibrium between professional life and well-being. We Welcome You: We know many people only apply when they meet all the job requirements. If you feel inspired to advance your career—go ahead and apply! We’d love to consider your experience and explore how you could help us make Hyatt even better! We are an equal opportunity employer. We do not discriminate on the basis of race, gender, sexual orientation, religion, disability, or any other protected characteristic. In line with Hyatt’s values, we place people at the center of everything we do, value diversity, and foster an inclusive environment where everyone can grow, contribute their talent, and feel respected. \#CareConnectsUs \#Hyattcareers \#WorkatHyatt