Administrative Assistant

Description

Job Summary: Cadiz4Rentals is seeking an Administrative Assistant to manage documentation, accounting, and coordinate with suppliers, providing direct support to the management team in a collaborative environment. Key Highlights: 1. Integration into a dynamic and growing team 2. Opportunity for professional development 3. Excellent working atmosphere Cadiz4Rentals is a company specialized in the **comprehensive management of tourist accommodations in Cádiz**, with extensive experience in the sector since 2012\. We manage vacation apartments and provide services to both travelers and property owners, aiming to deliver **high-quality stays and a complete experience in the city**. We have a dynamic team focused on excellence, teamwork, and continuous improvement, operating in a close-knit and collaborative professional environment. **Job Description:** At Cadiz4Rentals, we are looking to hire an **Administrative Assistant** to strengthen our Administration department. The selected candidate will perform key duties related to document management, accounting, and coordination with external suppliers, working autonomously and efficiently while providing direct support to the management team. **Main Responsibilities:** \- Document Management * Archiving and control of administrative documentation (clients, suppliers, employees, and public bodies) * Preparation and submission of documentation to public authorities * Management and compilation of contracts \- Accounting and Administrative Management * Issuing invoices, receipts, and credit notes in accordance with current regulations * Preparing settlements for property owners * Preparing payment orders (employees, suppliers, and property owners) * Coordination with external accounting advisors \- Monitoring and Coordination * Tracking income and expenses in collaboration with management * Preparing reports and statistics for the department * Coordination with external suppliers (accounting, occupational health and safety, etc.) \- Continuous Improvement * Proposing improvements to internal processes * Participating in initiatives aimed at efficiency and organization **Requirements:** * Minimum of **1 year’s experience in a similar role** * Proficiency with computer tools (especially Excel and management software) * Organized, autonomous profile with strong planning skills * Good communication skills and ability to work effectively in a team * Residence in Cádiz city (on-site work) **Conditions:** * Permanent contract * Full-time position * Working hours: Monday to Friday, 8:00–16:00 * On-site office work (Cádiz city) **What We Offer:** * Excellent working atmosphere * Ongoing training and learning opportunities * Integration into a dynamic and growing team * Opportunities for professional development within the company ***If you are eager to excel, grow, and develop your career within a solid and high-performing team, don’t hesitate to contact us—we’re waiting for you!*** Employment Type: Full-time Salary: €19,000.00–€20,000.00 per year Work Location: On-site employment