Executive Assistant

Description

Job Summary: We are seeking an organized and proactive Executive Assistant to provide key support to the Marketing and Finance Leadership Teams, managing administrative and operational tasks. Key Highlights: 1. Real impact: supporting strategic decisions 2. Continuous development: learning from senior leadership 3. Inclusive and collaborative environment **Requisition ID:** 11508 ABOUT YOU We are looking for a highly organized, planning-oriented, and detail-focused individual who enjoys creating order, facilitating daily operations, and effectively supporting executive teams with efficiency, confidentiality, and empathy. You will feel comfortable communicating with diverse business stakeholders, prioritizing tasks in dynamic environments, and resolving unforeseen issues with agility. We especially value proactivity, collaboration, and thoughtful interaction with all individuals you engage with. ABOUT THE ROLE As an **Executive Assistant**, you will provide key support to the Head of Marketing Department and the Head of Finance, as well as their direct teams, managing administrative and operational tasks that contribute to business development. This is a long-term temporary role. Your interactions will include internal teams such as area managers and members of the Executive Committee, as well as internal clients, external agencies, and suppliers. You will serve as a critical coordination point for departmental activities, information, and processes. Your responsibilities will span activity planning and organization, document management, report preparation, KPI tracking, and direct support to leadership. WHATS THERE FOR YOU ✨ **Real impact:** Your work will enable the department to operate smoothly, helping the leadership team focus on strategic decision-making. **Inclusive and collaborative environment:** We value cognitive diversity and foster a space where everyone is heard and respected. **Continuous development:** You will have the opportunity to work closely with senior leadership, learn across various business areas, and strengthen your administrative, analytical, and communication competencies. **Cross-functional interaction:** You will collaborate with both internal teams and external stakeholders, broadening your perspective on the Marketing function and the business as a whole. **Culture of trust:** This role involves handling sensitive information; we offer an environment where confidentiality and ethics are valued and recognized. WHAT YOU NEED TO BE SUCCESSFUL * Strong organizational, planning, and detail-oriented skills. * Excellent communication skills and orientation toward internal/external customers. * Agility in problem-solving and independently managing incidents. * Discretion and ability to handle confidential information. * Advanced professional education and/or university degree. * Experience in a similar or administrative role, preferably providing direct support to executive leadership. * Proficient use of office software tools. * High-level English proficiency is mandatory. Our DEI Commitment At Suntory, we recognize that diverse knowledge, perspectives, and backgrounds contribute to our collective success. We are committed to fostering a diverse, equitable, and inclusive workplace where all individuals can bring their whole selves to work every day, regardless of race, color, religion, gender identity or expression, sexual orientation, age, or any other protected characteristic. Our recruitment and selection processes are designed to highlight what Suntory offers as an employer while allowing candidates to share their unique skills and experiences. We understand that career trajectories vary, and if you believe your experience/background can benefit our team, we encourage you to apply. We endeavor to make our interview process as inclusive as possible and offer reasonable accommodations as needed. Together, we can cultivate a workplace where everyone can thrive and propel our mission of Growing for Good.