Administrative Document Management Specialist – PV Projects

Description

Job Summary: We are seeking an Administrative Document Management Specialist to join our Renewable Engineering Department and manage documentation for large-scale photovoltaic projects. Key Highlights: 1. Document management for large-scale photovoltaic projects (10–150 MWp) 2. Collaboration in updating Project Management templates 3. Data and document curation for AI projects **Job Description:** ---------------- **GRUPOTEC** is currently seeking an **Administrative Document Management Specialist**. The selected candidate will join the Engineering Department of the Renewable Division and participate in the **document management of large-scale photovoltaic projects** (10–150 MWp), both domestic and international, as part of a project team. This role will be based at our main offices in Valencia, located on Avenida de las Cortes Valencianas. The primary mission will be to ensure proper management, control, and traceability of deliverable documentation across all project phases. Key **RESPONSIBILITIES** include: * Project document management: issuing *transmittals* (TRN), tracking responses, updating comments, and organizing documentation. * Administrative support to the department through Excel maintenance (including possible minor macro adjustments) and management of document management platforms. * Support in preparing bids (PQQ, RFI, EOI), platform registrations, and updating *tenders* lists. * Collaboration in updating Project Management templates and supporting the Quality Department in aligning documentation and corporate formats. * Data and document curation for AI projects, including selection, cleansing, structuring, and labeling of information for use in internal tools and analytical dashboards. * Occasional support in English translations and updating data in Power BI dashboards. **Requirements:** --------------- **What QUALIFICATIONS will we value or require from the candidate?** * Higher Vocational Training Degree in Administration and Management or equivalent. * Minimum 1 year of experience in similar roles as described above. * Intermediate English level (B2) We seek a methodical, organized individual with strong communication skills, internal customer orientation, and attention to detail. Advanced Excel knowledge, as well as familiarity with VBA and Power BI, will be highly valued.