Logistics Administrative Assistant

Description

Job Summary: We are seeking a logistics administrative assistant to serve as the hub between warehouse operations and administrative processes, ensuring smooth material logistics flow and managing incoming and outgoing goods. Key Highlights: 1. Challenging and varied position in a growing and sustainable company 2. Combination of administrative work and physical activity 3. Dynamic team and no-nonsense working environment **Function** ----------- Ministry of Solar is a leading Belgian company in renewable energy. We design, build, and maintain large-scale solar energy systems for businesses, governments, and industry. Efficiency, sustainability, and innovation lie at the core of our mission. **Function** ----------- As a **logistics administrative assistant**, you are the hub between warehouse operations and administrative processes. You will support the logistical flow of materials, ensure accurate administration of goods inflows and outflows, and collaborate closely with the warehouse team, project managers, and suppliers. In addition to administrative tasks, you will also actively participate in warehouse operational activities, such as **loading and unloading goods**. **Functions and Responsibilities** --------------------------------- * Processing and tracking delivery notes, receipts, and orders * Entering goods into the system (ERP or inventory management system) * Preparing and managing warehouse lists and stock records; responsible for accuracy of the inventory management system * Coordinating shipments (domestic/international), including transport documentation management * Providing administrative support to the warehouse team and logistics coordinator regarding procurement, engineering, and project departments * Monitoring project material requirements and communicating with the procurement department * Archiving and digitizing documents * Hands-on warehouse work, such as loading and unloading trucks * Reporting discrepancies or stock shortages **Profile** ---------- * Minimum 2 years of experience in an administrative role, preferably in logistics or warehouse management * Highly accurate, stress-resistant, and structured * Not afraid to roll up your sleeves * Proficient in MS Office (Excel, Outlook) and comfortable working with ERP logistics modules * Excellent command of English (mandatory) * Knowledge of French is a plus * A true team player who can also work independently * Affinity with renewable energy or technical products is an advantage * Forklift operator certification required **We Offer** ------------- * A challenging and varied position within a growing and sustainable company * A dynamic team and a no-nonsense working environment * A combination of administrative work and physical activity * A competitive salary with supplementary benefits (meal vouchers, eco-vouchers, etc.) * On-the-job training and opportunities for internal career advancement **SHARE THIS VACANCY** -------------------------- **Facebook****LinkedIn****I’M CONVINCED!** ---------------------- **Apply Directly****Apply Spontaneously** --------------------------- Looking for a job where you make a difference and are passionate about engineering, renewable energy, green technology, and especially the world of solar panels? **Spontaneous Application**