Indeed
Administrative Assistant – Commercial Management and Communication
**ADMINISTRATIVE ASSISTANT – COMMERCIAL MANAGEMENT AND TELEPHONE COMMUNICATION**
**ADF Inversiones | Seville**
**ADF Inversiones** is a company specializing in real estate investment and asset management, with expertise in high-turnover transactions, legal–economic analysis, and coordination with professional law firms across the entire national territory. We prioritize rigorous work, organization, continuous follow-up, and agile management supported by digital tools.
We are seeking to hire a **highly organized, solution-oriented, and proactive individual** with a solid administrative background. **Excellent telephone communication skills are essential**, as a key part of the role will involve **making phone calls to request information, conduct follow-ups, and attend to clients**, in addition to managing emails and coordinating with various stakeholders.
Additionally, proficiency with **digital tools**, the ability to prepare **reports and presentations**, and **regular use of artificial intelligence** to support daily tasks will be valued.
LOCATION
* Office in **Seville city**
* **100% on-site work**
* Start date: **immediate**
* Full-time: **40 hours per week**
JOB RESPONSIBILITIES
* **Answering phone calls and emails**, with **client, partner, and real estate opportunity follow-up**.
* Proactive calls to **request information**, track case files, and contact law firms, courts, and public administrations.
* Updating, contacting, and following up on **databases**.
* **Detailed logging and tracking** of all activities performed (CRM, Excel, Trello, or other tools).
* Preparing **internal reports**, operation summaries, and **professional presentations** (Canva, PowerPoint, etc.).
* Creating and maintaining **Excel control dashboards**.
* Supporting **daily administrative management**: document filing, deadlines, invoices, and suppliers.
* Preparing documentation for notaries, Property Registries, town halls, and other public administrations.
* Monitoring renovations, controlling budgets and invoices, and coordinating with suppliers.
* Uploading, updating, and organizing information on the **corporate website**.
* Using **AI tools applied to administrative tasks**.
* Providing direct support to management in organizational and control-related tasks.
REQUIREMENTS
* Vocational Training (FP) at Intermediate or Advanced Level in **Administrative Management**, or equivalent experience.
* **Minimum 3 years’ experience** in administrative roles (experience in legal, real estate, or financial environments is desirable).
* **Excellent telephone communication skills** (mandatory).
* Proficiency in **Excel**.
* Ability to produce **clear reports and visually effective presentations**.
* Strong computer literacy and familiarity with digital tools.
* **Mandatory proficient and regular use of AI tools applied to administrative work**.
* High organizational capacity and attention to detail.
* Residence in Seville city or surrounding areas.
PREFERRED QUALIFICATIONS
* Experience in **real estate companies or professional law firms**.
* Agility in handling large volumes of information.
* Ability to maintain consistent follow-up and professional interactions with third parties.
* Autonomy, sound judgment, and results orientation.
**CONDITIONS**
* **Full-time employment contract**
* **Working hours:** 40 hours per week
* Monday–Friday: 9:00–14:00 and 16:00–19:00
* **Salary:** As stipulated by the applicable collective agreement, with realistic opportunities for performance-based salary increases.
Employment type: Full-time
Salary: €1,350.00–€1,500.00 per month
Benefits:
* Professional development support
* Option for an indefinite-term contract
* Company laptop
* Company mobile phone
Application questions:
* What would you like to achieve at a company like this if you stayed for more than one year?
* Please describe how you organize your work when handling multiple administrative tasks simultaneously (e.g., invoices, phone calls, renovation follow-ups, etc.).
* Do you have experience—or do you feel capable—of managing relationships with lawyers, notaries, or registries? How do you handle situations requiring persistence or follow-up?
* Do you have experience making phone calls? If so, what kind?
* This position is 100% on-site and requires commitment and continuity. Do you have stable availability for this schedule and working conditions? Do you have any plans that could interfere within the next 12–24 months?
* Have you ever worked with renovation budgets or tracked construction invoices? How do you manage such tracking, and which tools would you use?
* How do you react when someone assigns you an urgent task while you’re already handling other important responsibilities? How do you prioritize?
* What would you do if a law firm or public administration fails to respond within the required timeframe, yet you need to close the file?
* Which digital tools do you use confidently in your daily work (computer, mobile, email, spreadsheets, search engines, etc.)? Is there any tool you don’t currently know but would like to learn?
* Have you ever managed scheduling and real estate appointments?
* Which AI tools do you routinely use in your work, and for which specific tasks?
* Have you created professional presentations in Canva or PowerPoint? For what purpose (e.g., reports, proposals, summaries, etc.)? If asked tomorrow to produce a simple report (1–2 pages) with a visual presentation based on basic information, how would you proceed and which tools would you use?
* What level of Excel proficiency do you have, and which functions do you use regularly?
Education:
* Vocational Training (FP) at Intermediate Level (Mandatory)
Experience:
* Administration outside the healthcare sector: 3 years (Mandatory)
Work location: On-site employment

Av. San Fco. Javier (Edif. Sevilla 2), 41018 Sevilla, Spain
€ 1,350-1,500/month