Administrative Assistant (20-hour temporary position)

Description

Country Spain Province León \- León Application Deadline 14/09/2026 Category Administration and Finance NGO Information Diaconia Rating (1 rating) info **Response rate:** 51.49% info Objective Document expenses and reflect the administrative activity of the resource and all national-level projects under the area’s supervision—managed from the office—through statistics, reports, and computer applications provided by the Entity for accounting control, while managing and organizing all administrative documentation and established verification and control sources. **Area:** Women and Anti-Trafficking **Main Responsibilities:** **Delivery of assistance to beneficiaries:** Monthly delivery of financial aid to beneficiaries in collaboration with coordination and social workers during the monthly disbursement of financial assistance. **Management and issuance of receipts:** signing, stamping, and justification of assistance. Where applicable, registration in accountability records, scanning, and physical and digital archiving of such receipts. Monthly preparation of the "Beneficiary Assistance Communication Table". Management of orders, purchases, stock, etc. **Cash/Treasury/Banking:** Daily cash count. Cash payments. Liaison with suppliers. Submission of cash reconciliation reports to suppliers. Management of payment justification. **Budget:** Daily budgetary review of expense items at the location (goods and supplies, travel, management of financial assistance, etc.). Monthly submission of the budgetary file. Periodic meetings with the Economic Management Unit. **Supplies/Maintenance (common office expenses) and Resource:** Review and monitoring of utility meter readings and billing periods (electricity, water, gas). Review and monitoring of insurance policies and rental agreements. Management of utility invoices. Management and receipt of office and cleaning supplies purchases. **Suppliers:** Management of supplier budgets for procurement through devices. Control and registration of office- and device-specific orders. Management of supplier invoices. Receipt of purchases. Others Withdrawing cash from the bank and delivering financial assistance. Coordination with counterparts from other locations. Recording interventions and tasks performed in designated internal tools. All functions and tasks assigned based on the needs of the devices and technical team related to the candidate’s area of work. **Profile:** Minimum qualification: Intermediate Vocational Training in Administration and Finance. At least 2 years of experience in similar positions. Intermediate/advanced Excel skills. Proficiency in office software. **What we offer:** Temporary contract until 31/12/2026, with possible extension depending on funding. **Working Hours:** Monday–Thursday: 09:30–13:30; Friday: 09:30–13:00 **Applicable Collective Agreement:** National Social Action and Intervention Agreement – Group 3 At Diaconia, we are committed to creating workplaces where equity, inclusion, and fair treatment prevail. In our talent acquisition processes, we value each individual’s competencies and contributions, ensuring an impartial and transparent approach. We guarantee a workplace free from any form of discrimination based on gender, age, disability, sexual orientation, gender identity or expression, religion, ethnicity, marital status, or other personal or social conditions. We recognize that the strength of our team lies in the diversity of experiences and perspectives each person brings to our organization’s mission. **Competencies:** Problem analysis and resolution, Initiative and autonomy, Organization and planning, Technical and personal reliability, Interpersonal communication, Teamwork **Position Level:** Employee **Contract Type:** Part-time **Duration:** Up to 6 months **Salary:** Between €12,000 and €18,000 gross per year **Minimum Education:** Intermediate Vocational Training **Minimum Experience:** At least 2 years **Start Date:** 26/08/2026 **Number of Vacancies:** 1