Senior Administrative Assistant – Operations Support

Description

Job Summary: We are seeking a Senior Administrative Assistant with high autonomy, responsibility, and a global business perspective to coordinate daily operations and serve as the company’s key administrative and operational support. Key Highlights: 1. Highly autonomous and responsible role with a global vision of the company. 2. Key administrative and operational support ensuring smooth internal processes. 3. An important position with direct, trusted interaction with senior management. We need a Senior Administrative Assistant with proven ability to coordinate daily operations and, in practice, independently manage the department when required. This is not a position with a high-ranking title, but rather a role demanding a high degree of autonomy, responsibility, and a global understanding of the company. The selected candidate will serve as the key administrative and operational support — ensuring all internal processes run seamlessly. As Operations Coordinator, responsibilities will span from calendar and communication management to invoicing, supplier management, and basic treasury control, acting as the liaison between senior management and other departments. Essential Requirements * Demonstrable experience (minimum 5–7 years) in similar roles, preferably within SMEs or companies with lean structures, where the candidate has had to self-organize and resolve issues without a team reporting to them. * Ability to work entirely independently: make decisions, prioritize tasks, anticipate problems, and execute without constant supervision. * 360-degree business vision: does not limit work to isolated tasks, but understands how their contributions impact overall business results. * Advanced proficiency in Excel, ERP systems, and management tools. * Proactivity, excellent organizational skills, discretion, and practical judgment. * Willingness to learn (regulations, new tools, sector-specific processes) as required by the company. Main Responsibilities * Coordination of daily operations (calendars, internal and external communications). * Invoicing management, supplier payments, and basic treasury control. * Document organization and archiving (physical and digital). * Direct support to senior management on strategic and operational tasks. * Continuous improvement of internal procedures. * Resolution of any administrative or operational emergencies with sound judgment and autonomy. What We Offer * A truly important position within the company, even if the title is not that of a director. * Direct, trusted relationship with senior management. * Job stability and room to propose and implement improvements. Employment Type: Full-time, Permanent Contract Salary: €22,000.00–€25,000.00 per month Application Questions: * Experience providing administrative support to SMEs? Experience: * Administrative Management: 3 years (Mandatory) * Microsoft Excel: 3 years (Mandatory) Work Location: On-site