Administrative Assistant - Atarfe

Description

**Description:** ---------------- **Administrative and Occupational Health and Safety Projects Assistant \- Atarfe** If you enjoy organizing information, resolving incidents, and supporting impactful projects, this is an opportunity to develop your experience in a dynamic and collaborative environment. **Your mission** You will be responsible for **keeping information organized, supervising documentation, and providing administrative support for both projects and the Occupational Health and Safety department**, ensuring that each process progresses with quality and within established deadlines. Your ability to review information, detect incidents, and coordinate tasks with various stakeholders will facilitate team work and contribute to the smooth functioning of the organization. **In your day-to-day...** * You will provide administrative support for projects by reviewing and validating information, analyzing incidents, comparing data across different systems, preparing reports, and managing associated documentation. You will also assist with billing tasks when necessary. * You will manage the administrative documentation for the Occupational Health and Safety department, reviewing invoices, following up with suppliers when needed, registering them in internal systems, and keeping various document archives updated. * You will prepare store visit routes, organize documentation related to personal protective equipment (PPE), prepare delivery documentation and warehouse shipments, coordinate visits with partners by phone, and support the onboarding of new centers into the prevention system. **What you’ll find in this opportunity** Temporary contract to cover vacations: You will join until September 15th, becoming part of an established team. Morning intensive working schedule: You will work Monday to Friday, from 07:00 to 15:00, enjoying afternoons off and excellent work-life balance. Location in Atarfe (Granada): You will perform your role onsite at our Atarfe offices, collaborating closely with various organizational departments. Access to the facilities requires your own vehicle (public transport connections are poor and pedestrian access is unavailable). A dynamic and varied job: You will combine administrative tasks, document management, incident tracking, and coordination with different departments, making every working day unique. Continuous learning: You will gain insight into processes across various company departments, broadening your experience and developing a holistic view of administrative management. If you are seeking an opportunity to further develop your administrative profile in a dynamic position with diverse responsibilities—where your organizational skills truly make a difference—we would be delighted to meet you. **Requirements:** --------------- **What will make you successful in this position** * Prior experience in finance-related areas. * Enjoy organizing information and working with documentation: Your ability to maintain order and pay attention to detail will make processes more agile and ensure information is always available when needed. * Feel comfortable reviewing data and identifying incidents: Analyzing information from multiple sources will be part of your daily routine. Detecting discrepancies and contributing to their resolution will directly impact work quality. * Be an organized person capable of prioritizing tasks: You will manage multiple responsibilities simultaneously, so effective planning will be essential to perform efficiently. * Have strong communication skills with various people: You will interact with suppliers, partners, and different departments; therefore, close and solution-oriented communication will greatly facilitate your work. * Feel comfortable using computer tools: You will work with various management applications and office software, so digital proficiency will allow you to add value from day one. * Enjoy learning new things: The variety of tasks will enable you to gain experience across different administrative processes and expand your professional competencies.