Administrative Assistant

Description

**Description:** ---------------- At Citius Solutions, a leading outsourcing services company, we are driven by commitment, proximity, and passion for delivering high-quality service. Are you seeking an opportunity in the administrative field where your organizational skills and attention to detail make a difference? If you enjoy working as part of a team, supporting diverse management tasks, and being part of a dynamic environment, this could be your next opportunity. We are currently seeking an Administrative Assistant to join a major company located in Alcobendas, providing support to the Administration Department. **Responsibilities:** * Monitoring and tracking Industry Registry records. * Entering reviews/minutes/non-conformities (NC)/etc. into the ERP system. * Entering Industry Minutes into the ERP system: notifying Sales if a budget must be prepared. * Telephone support. * Maintaining vigilance in all client interactions to identify "Early Warning Signs" of dissatisfaction or potential contract cancellation, and promptly reporting them to the Regional Manager or Delegate to ensure a swift and appropriate response. You will guarantee proper execution of the following activities within your area of responsibility. * Mail and courier services. * Document preservation and archiving processes. * Personnel administration management: medical examinations, distribution of tools and workwear to technicians, recording information for fault notifications, verifying payroll variables, updating database records for staff hires/terminations/sick leaves (IT). * Recording maintenance work reports and interventions, etc. **What do we offer?** Start date: September 2026 Indefinite-term contract Full-time schedule, Monday to Friday Working hours: Monday to Thursday 08:00\-13:45 and 14:30\-17:30; Friday 08:15\-15:00. **What do we require?** * Minimum 2\-3 years of experience in administrative roles with similar responsibilities. * SAP knowledge will be valued, as it is the company’s primary tool. * Being organized, methodical, and highly customer-oriented, enabling effective office situation management and ensuring high client satisfaction. * A Medium-Level Qualification (e.g., vocational training programs at intermediate or advanced level, or equivalent) in Business Administration will be valued. * Proactivity — staying one step ahead will help prevent incidents and focus on what truly matters. * Results-driven orientation to meet demanding targets and elevate your competencies to the next level. **Requirements:** --------------- Degree in Business Administration and Management or equivalent Minimum 2 years of experience in administrative positions SAP knowledge will be valued Excel We are an organization committed to equality and do not discriminate based on gender, ethnicity, sexual orientation, functional diversity, age, or other characteristics protected under legislation. This selection process is based solely on objective professional criteria, merit, and capability. If you are a dynamic individual eager to learn, grow, and work collaboratively, apply now!