Administrative Assistant, Technical Department

Description

Job Summary: We are seeking an Administrative Assistant to support the Materials Testing Technical Department by managing documentation and assisting laboratory operations. Key Highlights: 1. Administrative support in a high-tech technical laboratory 2. Documentation management and support for materials testing 3. Working in a global and industrial environment Overview: ELEMENT MATERIALS TECHNOLOGY is a global provider of Testing, Inspection, and Certification (TIC) services for materials and products, serving clients across various industries—primarily aerospace and automotive. Our Sevilla laboratory is a Center of Excellence for composite materials and one of the few laboratories in Europe with both the capability and approval to conduct critical component testing for the global aerospace sector. We are currently recruiting for an Administrative Assistant position to support the Materials Testing Technical Department at our laboratory. Responsibilities: As a member of the Materials Testing team, you will perform a variety of documentation management tasks related to tests conducted in the laboratory. Your key responsibilities will include: * Supervising incoming materials and their accompanying documentation. * Entering materials into the computer system and creating work orders. * Preparing and managing purchase orders for outsourced testing tasks assigned to other suppliers. * Preparing test documentation and results reports. * Sending validated results reports to clients. * Reviewing simple test procedures. * Sorting and organizing tested materials. * Consistently complying with safety and quality standards as defined by the company’s safety and quality policies. Skills / Qualifications: The following qualifications are required for this position: * Secondary school diploma or vocational training qualification. * Minimum two years’ experience in administrative support roles within technical departments in industrial or similar companies. * Experience working in English and/or demonstrated ability to effectively write and comprehend English email correspondence. * Proficiency in Microsoft Office. * Advanced database management skills. * Analytical ability and attention to detail, ensuring accuracy in reviewing and processing data. * Strong organizational skills and meticulousness in task execution. Desirable: * Practical knowledge of laboratory safety and testing procedures. Company Overview: Element is one of the world’s fastest-growing testing, inspection, and certification companies. Globally, we employ over 9,000 brilliant minds operating from 270 locations across 30 countries. Together, we share the ambitious purpose of “Making Tomorrow Safer Than Today.” When failure is not an option, we help clients ensure their products, materials, processes, and services are safe, compliant, and fit for purpose. From initial R&D through complex regulatory approvals and into production, our global network of scientific laboratories, engineers, and technologists supports clients in achieving product quality assurance, sustainable outcomes, and market access. While we are proud of our global reach, working at Element feels like being part of a smaller, more connected company. We encourage you to take ownership of your professional journey and reward excellence and integrity with growth and development. Industries worldwide rely on our care, attention to detail, and absolute precision in our work. The role we play in building a safer world is far greater than our organization itself. Diversity Statement: At Element, we have always taken pride in putting our people first. We are an equal opportunity employer and recognize that diversity and inclusion are fundamental to our vision of becoming “the world’s most trusted testing partner.” All qualified candidates will be considered for employment based on objective, job-related criteria, without regard to age, disability, ethnicity, gender, marital status, race, religion, caregiver responsibilities, sexual orientation, gender identity, or any other characteristic protected under applicable law.