Administrative Assistant / Planner

Description

Job Summary: We are seeking administrative and planning support staff to coordinate teams, manage labels, register orders, prepare samples, and supervise quality controls. Key Responsibilities: 1. Coordination between commercial and production teams 2. Label management and order registration 3. Sample preparation and quality supervision We seek administrative and planning support staff for La Portella. Primary responsibilities include acting as the liaison between the commercial and production teams. This involves facilitating clear communication, ensuring accurate information flow, and managing label creation and verification according to each client’s requirements. You will also be responsible for registering orders in the computer system. Additionally, you will assist in preparing production reports. Other duties include sample preparation following instructions from the commercial department, and taking photographs when necessary. You will supervise proper implementation of label controls, packaging, and product quality. Attending visits by external customer inspectors is also part of the role, always presenting a professional image. Keeping product specifications up to date and communicating any changes to relevant departments, as well as managing EAN code lists, is essential. Coordinating orders and ensuring smooth communication among group warehouses are key aspects. You will work closely with logistics to coordinate shipments and provide support to the quality system during audits. This is a temporary contract with rotating shifts. In summer, rotation is weekly: morning shifts (07:00\-15:00, Monday to Saturday), afternoon shifts (14:30\-22:30, Monday to Saturday), and split shifts (09:00\-14:00 and 15:00\-18:00, Monday to Saturday). In winter, rotation is also weekly: morning shifts (07:00\-15:00, Monday to Saturday) and split shifts (09:00\-14:00 and 15:00\-18:00, Monday to Friday). A Medium-Level Vocational Training Certificate in Administrative Assistance is required. The selected candidate must be empathetic and demonstrate a positive attitude in the workplace. Availability to work Monday to Saturday on rotating shifts is mandatory. Prior experience in general administrative tasks and proficiency in Microsoft Excel are valued. A personal vehicle is required for commuting to the workplace.