Administrative Assistant - Vigo

Description

Job Summary: We are seeking an Administrative Assistant to support the financial and logistical management of a reception program, performing reception, coordination, and administrative support duties. Key Responsibilities: 1. Support for financial and logistical management of the reception program 2. Management of in-person and telephone reception 3. Logistical coordination and user/official agency liaison Country Spain Province Vigo \- Pontevedra Application Deadline 16/02/2026 Category Administration and Finance Type of Offer Targeted at persons with disabilities **Create alert** **NGO Information** Rescate Internacional **Rating** (4 ratings) **info** Response rate: 49.43% **info** **Objective** ------------ **ADMINISTRATIVE ASSISTANT, FULL-TIME, INDEFINITE CONTRACT, BASED IN VIGO, PONTEVEDRA, WITH POSSIBLE TRAVEL TO OTHER CENTRES IN GALICIA.** **Administrative management assistant to support financial and logistical management of the reception program.** Under the hierarchy and supervision of the Galicia Administration Coordinator: * Management of in-person and telephone reception. * Dispatch and receipt of courier mail. * Logistical coordination. * In-person and telephone assistance to users of programs and projects. * In-person and telephone assistance, referral of unsolicited requests. * Assistance, referral, and follow-up of contacts from official agencies (inspectors, auditors, funders). * Monitoring and follow-up of incidents and coordination with services for resolution. * Support in other administrative and management areas (non-financial): telephone assistance, supplier relations (orders, cash payments, generating payment files…), online registrations and other administrative procedures. * Support in the entity’s economic aid management process. * Maintenance of archives. **Profile:** * Vocational training and/or degree in administration. * Knowledge of accounting. * Advanced Excel skills. * Advanced computer skills (Office suite). * Experience working in interdisciplinary teams. * Valid driver’s license. Desirable: * Experience in social organizations. * Experience working with groups at risk of social exclusion. * High level of English. **Competencies:** Initiative and autonomy, Capacity for learning, Optimism and enthusiasm, Organization and planning, Technical and personal reliability, Interpersonal communication, Teamwork, Diplomacy and “professional presence” **Level:** Employee **Contract Type:** Intensive schedule **Duration:** Indefinite **Salary:** Between 18\.001 and 24\.000 € gross/year **Minimum Education:** Intermediate Vocational Training **Minimum Experience:** At least 1 year **Start Date:** 15/01/2026 **Number of Vacancies:** 1