ADMINISTRATIVE ASSISTANT

Description

Position Summary: We are seeking an Administrative Assistant to manage information, support teams, and perform daily administrative tasks in a dynamic environment. Key Highlights: 1. Administrative support and document management 2. Use of digital and corporate tools 3. Teamwork and service orientation Can you imagine your professional career being part of social change and transformation? WE ARE LOOKING FOR YOUR TALENT! At ONCE, we are seeking an Administrative Assistant for an indefinite-term position at our La Palma del Condado Agency. WHAT WILL YOU DO DAILY? * You will manage information within the department/work center. * You will handle daily tasks such as registering, organizing, and archiving correspondence, files, records, etc. * You will support department members in tasks and projects. * You will perform tasks using the corporate desktop (SAP), email, and Office 365\. * You will prepare reports, presentations, and document summaries. * You will provide administrative support to other teams. * Role-specific responsibilities: Document management (information registration, Excel file handling, report and presentation preparation, digital archive organization, etc.), use of digital tools and platforms such as Microsoft Teams, OneDrive, Copilot, etc., teamwork, and support to other departments. * Public service. WHAT DO WE NEED FROM YOU? (Requirements) * Vocational Training Level I or II related to administrative functions. * Experience in administrative functions. * Availability to work split shifts. * Proficiency in Microsoft Office applications, especially Word, Excel, and Outlook. * Knowledge and experience using applications within the Corporate Desktop and SAP environments. WHAT ELSE DO WE VALUE? (Desirable Requirements) * People-oriented mindset. We love teamwork and have a strong service orientation! * Experience in dynamic and multidisciplinary environments. * Minimum two years’ experience will be valued. WHAT DO WE OFFER YOU? * Indefinite-term contract. * Full-time schedule of 36 hours/week — goodbye to 40 hours/week! Split shift with at least two afternoon shifts. \- Competitive salary of \+17\.000 euros gross/year; after two years, promotion to senior category with a salary of \+/\- 24\.000 euros gross/year. * 24 working days of vacation \+ 6 personal days for personal matters. * Annual individual training grants — we want you to keep growing! * ONCE Card: Exclusive discounts offered. * Financial assistance for birth or adoption of children. * Opportunities for anyone to participate in volunteer activities and contribute to community well-being. * ONCEInnova: We have an innovation and entrepreneurship unit where any employee can propose and participate in intrapreneurship and innovation projects at ONCE. You’ll have the opportunity to join a solidarity-based, socially committed organization — BY PEOPLE AND FOR PEOPLE — aware of its societal responsibility, which will accompany you during onboarding and offer professional growth opportunities. You decide how far you go!