Administrative Technician

Description

Job Summary: We are seeking a professional to provide comprehensive administrative support to the Economic and Administrative Management Department, ensuring accurate registration, control, and tracking of information and documentation. Key Highlights: 1. Joining an organization with a strong social track record 2. Flexible working hours for arrival and departure 3. Work-life balance measures Country Spain Province Madrid \- Madrid Application Deadline 12/04/2026 Category Administration and Finance Type of Offer Targeted at persons with disabilities **Create alert** **NGO Information** Apostólicas del Corazón de Jesús Obras Sociales, Association **Rating** (0 ratings) **info** Response rate: 55.58% **info** **Objective** ------------ **JOB IDENTIFICATION** The selected candidate will provide comprehensive administrative support to the Economic and Administrative Management Department, participating in the economic, documentary, and administrative management of the organization, ensuring proper registration, control, and tracking of information, payments, and required documentation — both internally and as mandated by funders and external bodies. MAIN RESPONSIBILITIES 1\. Administrative management and general assistance * Answering telephone calls and managing the organization’s general email account. * Managing correspondence, communications, and administrative procedures. * Opening, classifying, and forwarding notifications and official requests received (including electronic headquarters). * Providing general administrative support to meet departmental needs. 2\. Economic management and accounting support * Issuing manual and electronic invoices (FACE) and monitoring customer collections. * Tracking cash boxes, prepaid cards, and recording accounting entries linked to programs. * Reviewing invoices, supporting documentation, and monitoring payments. * Registering, modifying, and canceling bank direct debits. * Processing funding requests and executing payments. 3\. Suppliers, procurement, and inventory * Liaising with and performing administrative tasks for suppliers. * Placing and tracking orders for various centers. * Supporting the preparation and updating of inventories. * Promoting and monitoring internal procurement, payment, and cash-handling protocols. 4\. Document management and compliance * Organizing, archiving, and safeguarding administrative and accounting documents (physical and digital). * Classifying, registering, and tracking institutional documentation. * Verifying documentary compliance with funder requirements and internal policies. * Assisting in gathering documentation for inspections, audits, and administrative or health-related authorizations. 5\. Other specific administrative tasks * Preparing and justifying business travel (tickets, accommodations, etc.). * Monitoring internal service collections (meals, parking, etc.). * Issuing donation certificates and reviewing donation platforms (Sinergia, Benevity). * Administering and monitoring the organization’s insurance policies. * Liaising with banks, insurance companies, and public agencies. **EMPLOYMENT CONDITIONS** * Workplace: Luz Almenara (Tetuán). * Department: Economic and Administrative Management. * Working Hours: Full-time (38 hours per week). * Professional Group: 2\. * Remuneration: €23,720.72 gross annual salary paid in 14 installments (Group 2\). * Collective Agreement: State Collective Agreement for Social Action and Intervention. * Contract Type: Permanent. * Start Date: Immediate. * Remote Work: 1 day per week. * Reporting Line: Head of the Economic and Administrative Management Department. **BENEFITS** * Joining an organization with a strong social track record. * Flexible working hours for arrival and departure. * 1 remote work day per week. * 2 personal days and 1 discretionary day per year. * 23 working days of vacation. * December 24 and 31 as non-working days. * Work-life balance measures. **Profile:** **EDUCATION** * Higher Vocational Training qualification or University Degree, preferably in Administration, Business Administration (ADE), or related fields. * Knowledge of administrative and document management. * Advanced proficiency in office software, especially Excel. * Familiarity with accounting software. * Advanced digital competencies. **EXPERIENCE** * Minimum 2 years’ experience in a similar administrative role. * Experience in administrative and/or accounting management within third-sector organizations. **COMPETENCIES** * Organizational and planning skills. * Attention to detail and administrative rigor. * Teamwork and communication skills. * Discretion and confidentiality when handling sensitive information. * Results orientation and adherence to deadlines. * Flexibility and adaptability to change. * Commitment to the mission, vision, and values of Luz Casanova. **PREFERRED QUALIFICATIONS** * Disability certificate indicating a disability level of 33% or higher. * Prior experience in social action third-sector organizations. **Competencies:** Flexibility, Organization and Planning, Teamwork, Discretion and Confidentiality, Attention to Detail and Administrative Rigor, Identification with and Commitment to the Project, Results Orientation and Deadline Compliance **Level:** Employee **Contract Type:** Full-time **Duration:** Permanent **Salary:** Between €18,001 and €24,000 gross/year **Minimum Education:** Higher Vocational Training **Minimum Experience:** At least 2 years **Start Date:** 25/03/2026 **Number of Vacancies:** 1