Assistant Receptionist

Description

Position Summary: Stantec is seeking an Assistant Receptionist to ensure a welcoming and professional experience for visitors, as well as efficient internal and external communication. Key Highlights: 1. Key role in visitor experience and orientation 2. End-to-end management of communications and documentation 3. Coordination of resources and administrative support **Requisition Number:** 24306BR **Description:** Stantec is recruiting an ASSISTANT RECEPTIONIST for its offices in Peru, seeking a professional with at least 08 years of general work experience. Key responsibilities include: * Receiving and attending to visitors, clients, and suppliers in a courteous and professional manner to ensure a pleasant experience and appropriate orientation. * Responsible for recording visitor entries and exits according to established protocols to maintain facility control and security. (ISO 27001 guidelines and procedures\) * Coordinating with internal departments regarding visits and meetings to ensure proper routing and timely handling of requests and resource allocation. * Answering and routing the company’s general telephone calls and emails to ensure efficient and timely communication with clients and stakeholders. Routing inquiries, complaints, or requests to the appropriate departments to ensure proper handling and follow-up of received requirements (notarial letters, communications from Ministries, Institutions, SUNAT, SUNAFIL, etc). * Receiving, registering, and distributing physical mail and internal/external documentation to ensure traceability and timely delivery. * Managing workstation and visitor parking applications, coordinating meeting room reservations to optimize resource utilization and avoid scheduling conflicts. * Managing and controlling the inventory of workstation, office, credenza, and locker keys to provide convenience and safeguard employee resources. * Addressing employee pantry requests and meeting-related needs, including lunch & learn sessions and training events (provision of coffee stations, snacks, meals, orders, soft drinks, etc.) to ensure continuity of daily office operations. * Maintaining minimum stock levels of pantry items, kitchenette consumables, and other supplies to sustain general services operations. * Responsible for updating communications displayed on office reception visual channels to keep employees informed. * Coordinating with building administration to facilitate visitor access and provide appropriate support and service. * Coordinating with Human Resources and building administration for access card configuration (activation and deactivation). * Keeping internal and external contact directories up to date to facilitate organizational communication. * Supporting administrative tasks assigned by immediate supervisor to contribute to departmental objectives. **Qualifications:** Position requirements are: * Bachelor’s degree in Administration, Accounting, or related fields. * Minimum of 4 years’ experience (as a receptionist–assistant), preferably in engineering or consulting sectors. * Proficiency in digital phone systems (advanced level), SAP (intermediate level) * Advanced English proficiency **About Stantec:** Stantec’s community comprises approximately 34,000 employees working across more than 450 locations on six continents. Stantec empowers clients, people, and communities to meet the world’s greatest challenges at a time of unprecedented global concerns. We are global leaders in sustainable consulting across engineering, architecture, and environmental services. Our professionals deliver the expertise, technology, and innovation communities need to address aging infrastructure, demographic shifts, and the energy transition, among other issues. Today, communities extend beyond geographical boundaries. At Stantec, “community” encompasses everyone connected to our work—from our project teams and industry peers to our clients and the people impacted by our projects. The diverse perspectives of our partners and stakeholders inspire us to think beyond our limits on critical issues such as climate change, digital transformation, and preparing cities and infrastructure for the future. We are designers, engineers, scientists, project managers, and strategic advisors. We innovate at the intersection of community, creativity, and client relationships to help build communities worldwide—redefining what’s possible, together. Stantec trades on the Toronto and New York Stock Exchanges under the symbol STN. Visit us at Stantec.com or find us on social media. **Work Location(s):Peru\-San Isidro\-Lima** **Employment Type:** **Full\-Time** **Job Type:** **Regular** **Job Category:** **Accounting, Admin Support** **\\\#spanish