**Description of the position of General and Administrative Coordinator :** Your main missions will be as follows: * **Compliance** : manage the work of our registered agents in the different states where Blaxtair has activities in order to ensure that the company is in good standing in the whole USA and also at the federal level. Manage the books of the company, organizing all the required board meetings and general assembly to comply with the state and federal obligations of a corporation. Coordinate the activity of the company lawyers in this field. * **Legal** : Read, amend and negotiate customers/providers contracts (commercial, technical, logistics, transportation, NDA, etc) on behalf of the company under the supervision the group managers. Coordinate the activity of the company lawyers in this field. * **Custom** : In cooperation with our Group supply chain and with our distributors, customers or suppliers, file our export or import forms when needed. Answer questions from customs if any. * **Tax** : Coordinate the activity of the company accountant in performing Sales tax declarations in the states where the company has to do these declarations. Coordinate the activity of our registered agents and accountant for registration of sales tax in new states. Support the group accounting department in managing the US accountant and auditors for annual accounts and tax declarations. * **Sales administration** : Record incoming orders, generate customer order acknowledgement, invoices and track the payment of invoices by customers. * **Bank** : Deposit checks at the local branches of the bank and coordinate the day to day relationship with our bank account managers, setting up specific services or tasks. * **Insurance** : Negotiate and setup insurance policies with our Insurance agent (general product liability, facilities and inventory, cars, managers, traveling, medical, etc). Use our insurance coverage when a covered event happens. * **Payroll** : Coordinate the work of the company PEO (ADP at the moment). Feed them with payroll and employees data, enroll new employees and cancel departing employees, check the quality of their work, correct mistakes if any. * **HR** : Setup offer letters for new employees and termination letters for departing employees. Provide new employees with a comprehensive onboarding training and explanation. Verify expense reports of all employees. Setup and manage the employee handbook for each and every state where the company has employees through the web platform of our provider. * **Marketing** : Collaborate with the Marketing Manager and the Corporate Communication Manager of the group in order to identify / book / organize trade shows and conferences in North America. Identify and order marketing material in North America (Booth, Brochures, Goodies, T\-Shirts, etc). * **General** : Setup and manage subscriptions to all required services (Telephone, Internet, Electricity, Gaz, Sewage, Water, Garbage, Cleaning, Maintenance, etc). More specifically, manage the fleet of smartphones and subscriptions for employees. Coordinate the setup of all employees computers and software access with the Group IT manager. * **Offices** : the G.A.C. is in charge of ensuring the good tenure of our offices. They are expected to be in excellent condition, clean and properly decorated and furnished. The G.A.C. must keep the books of the company always up to date and the mail and documents received should be properly transmitted internally or stored in a well\-organized folder. The G.A.C. is representing the company in front of our landlord and of our neighbors, making sure we develop good and respectful mutual relationship. Any issue must be addressed immediately to avoid abnormal situations to perpetuate. * **Quality** : write or maintain the written description of all process applicable to the scope of the G.A.C., including the tools and software used in the job. * **Reporting** : Report weekly to the Administrative manager and quarterly to the Board of the Group, following the required reporting templates. * **Support** : Support all team members by facilitating inter\-department communication and interactions between stakeholders. * **Back**\-**up** : as for every team member, the G.A.C. is supposed to have backups for each task in case of vacation, travel or absence. Similarly, the G.A.C. is supposed to act as a back up for some of the team members. At the moment, the G.A.C. is performing order fulfillment / shipment and delivery reception when the supply chain manager is not in the warehouse. The scope of these backup tasks may evolve over time. * **CEO assistance** : provide support to the CEO in a wide variety of tasks ranging from the review and comment on documents/contracts to the organization of travels and company events. Notre bureau espagnol se situe : 103 calle de Mallorca 103 , 08029 Barcelona **Profile** * Fluent English essential (French and German would be a plus) * You have a master degree * You have significant experience in a similar position * You master IT tools, CRM environment and ERP * You are organized, rigorous and have a good sense of analysis * You have excellent communication and teamwork skills. Thank you for sending us your application (resueme AND cover letter). A logic test (20 minutes) will need to be completed. Job Type: Full\-time Pay: 32,000\.00€ \- 40,000\.00€ per year Language: * Anglais (Required) Work Location: Hybrid remote in 08029 Barcelona, Barcelona provincia