Technical and Cross-Cutting Project Coordinator

Description

Country Spain Province Barcelona \- Barcelona Application Deadline 31/07/2026 Category Management and Coordination, Administration and Finance **Information about the NGO** Aprenem Association **Rating** (2 ratings) **info** Response rate: 100.00% **info** **Objective** ------------ **Aprenem Autisme** is a Catalan association dedicated to defending the rights of and improving the quality of life for autistic individuals and their families. The organization implements projects and services related to support, advocacy, awareness-raising, training, and assistance throughout the lifespan of autistic individuals. To strengthen the organization’s internal structure and support its management team, we are seeking a **Technical and Cross-Cutting Project Coordinator.** The selected candidate will work in direct coordination with the organization’s management team and with the heads of various departments. Their main role will be to facilitate the monitoring, organization, and technical coherence of projects and services, contributing to more planned, cross-departmental, and strategically aligned management consistent with Aprenem Autisme’s strategic objectives. We seek an organized, rigorous, autonomous, and versatile individual, capable of working transversally across different teams, supporting internal processes, and contributing to the overall improvement of the organization’s functioning. **Job Mission** Provide technical support to management in the cross-departmental coordination of organizational areas, monitoring planning, projects, indicators, reports, protocols, and grants—ensuring organizational activities progress coherently with Aprenem Autisme’s strategic plan, values, and mission. **Main Responsibilities** The selected candidate will assume, among others, the following responsibilities: **Technical Coordination and Cross-Cutting Monitoring** * Monitor activities, projects, and services across the organization’s various departments. * Support management in the annual planning of organizational activities. * Assist department heads in tracking objectives, timelines, actions, and expected outcomes. * Ensure alignment of all departments with the organization’s strategic plan. * Identify needs, difficulties, or deviations in project implementation and propose improvement measures. * Prepare and monitor internal technical coordination meetings. * Record agreements, commitments, and tasks arising from meetings and follow up on them. **Strategic Plan, Indicators, and Internal Improvement** * Support the implementation, monitoring, and evaluation of the organization’s strategic plan. * Develop technical monitoring tools: dashboards, calendars, indicators, internal reports, and working documents. * Collect and systematize data from various departments to facilitate decision-making. * Support the evaluation of project and service impact. * Identify opportunities for improving internal processes and workflows. * Contribute to organizing, documenting, and increasing the efficiency of the organization’s internal procedures. **Organizational Report and Technical Documentation** * Coordinate the collection of information from various departments for preparation of the organization’s annual report. * Draft, review, and systematize technical content related to projects, services, activities, and outcomes. * Support the preparation of internal and external reports. * Ensure technical and narrative consistency across organizational documents. * Maintain up-to-date technical documentation required for project monitoring. **Protocols, Quality, and Internal Organization** * Support the review, updating, and implementation of the organization’s protocols. * Assist departments in applying internal procedures and workflows. * Identify needs for new protocols or working tools. * Contribute to improving the technical quality of services and projects. * Facilitate interdepartmental coordination for shared or cross-cutting processes. **Grants, Funding, and Technical Justification** * Support identifying funding opportunities and grant calls. * Participate in the technical drafting of proposals for public and private funding calls. * Coordinate the collection of necessary information for grant applications. * Conduct technical monitoring of funded projects. * Support preparation of technical justifications and grant reports. * Coordinate with the economic-financial department to ensure coherence between the technical and financial components of justifications. **Support to Management and Internal Governance** * Support management in preparing technical documentation for internal meetings, board meetings, assemblies, or other monitoring forums. * Prepare project, departmental, or strategic-line monitoring reports. * Help prioritize, schedule, and track internal commitments. * Facilitate information flow between management and various departments. * Support preparation of working documents linked to strategic decisions, always under the organization’s direction. **Support to Human Resources and Teams** * Support management in the organizational monitoring of teams. * Assist in planning internal meetings, coordination spaces, and team follow-up. * Identify organizational or training needs related to the technical functioning of departments. * Support onboarding, follow-up, and integration of new professionals when needed. * Collaborate in systematizing functions, roles, and internal workflows. **Requirements** We seek a candidate with: * University degree in social sciences, education, psychology, nonprofit management, public policy, administration, the third sector, or a related field. * Experience in technical coordination of projects, services, or teams. * Experience in social organizations, associations, foundations, or third-sector organizations. * Knowledge of internal operations of social organizations. * Experience in project planning, monitoring, and evaluation. * Knowledge of grant formulation, monitoring, and technical justification. * Ability to draft technical documents, reports, memoranda, and monitoring tools. * Basic understanding of the economic operation of projects and grants. * Advanced proficiency in office software, especially Excel, Word, PowerPoint, and collaborative tools. * High-level Catalan and Spanish, both spoken and written. * Strong organizational, planning, and prioritization skills. * Ability to work transversally across different departments and professional profiles. **Preferred Qualifications** * Knowledge of autism, disability, mental health, or the social sector. * Experience in strategic planning processes, action plans, or indicator systems. * Experience in preparing annual reports, technical reports, or project justifications. * Experience in improving internal processes, protocols, and workflows. * Knowledge of the rights framework for persons with disabilities. * Experience coordinating with public administrations, funders, or third-sector entities. * Technical writing and institutional communication skills. * Experience managing change or structuring teams within growing organizations. **Personal Competencies** * Holistic vision and analytical capacity. * Organization and rigor. * Planning and monitoring capability. * Autonomy and responsibility. * Proactivity and problem-solving ability. * Coordination and cross-departmental collaboration skills. * Ability to build trust and support teams. * Strong oral and written communication skills. * Flexibility and adaptability to dynamic environments. * Discretion and confidentiality. * Social sensitivity and commitment to the organization’s mission. **Working Conditions** * Contract type: Permanent. * Working hours: 30 hours per week, with possibility of extension. * Schedule: Approximate Monday–Friday, 9 a.m.–1 p.m. and 2–4 p.m. Specific schedule to be agreed with the selected candidate. * Remuneration: Between €17,000 and €18,000 gross annually for a 30-hour weekly schedule. * Join a well-established organization with significant social impact. * Opportunity to participate in the organization’s organizational and strategic development. * Direct work with management and various departments of Aprenem Autisme. * Positive work environment and committed professional team. **Profile:** **We seek a candidate with:** * University degree in social sciences, education, psychology, nonprofit management, public policy, administration, the third sector, or a related field. * Experience in technical coordination of projects, services, or teams. * Experience in social organizations, associations, foundations, or third-sector organizations. * Knowledge of internal operations of social organizations. * Experience in project planning, monitoring, and evaluation. * Knowledge of grant formulation, monitoring, and technical justification. * Ability to draft technical documents, reports, memoranda, and monitoring tools. * Basic understanding of the economic operation of projects and grants. * Advanced proficiency in office software, especially Excel, Word, PowerPoint, and collaborative tools. * High-level Catalan and Spanish, both spoken and written. * Strong organizational, planning, and prioritization skills. * Ability to work transversally across different departments and professional profiles. **Competencies:** Analyze and solve problems, Initiative and autonomy, Flexibility