Training Administration Officer (FUNDAE)

Description

Job Summary: We are seeking a Training Administration Officer to manage training programs, documentation, platforms, and coordination within a dynamic environment. Key Highlights: 1. Manages documentation for training activities (in-person, blended, and online) 2. Handles key platforms such as CRM, LMS, and FUNDAE 3. Coordinates with trainers and internal teams **Description:** ---------------- **Are you passionate about training administration and looking for a dynamic environment in which to grow?** At Grupo Hedima, a consultancy specialized in training for large organizations, we are seeking a **Training Administration Officer** to join our team in Barcelona. **Position Description:** We are seeking a Training Administration Officer to join our team. If you have experience managing training programs and an interest in professional development, we invite you to apply! **Responsibilities:** **1\. Document Management for Training Activities (In-Person, Blended, and Online)** * Preparation, dispatch, and review of all required documentation: student and trainer documentation, attendance records, classroom posters, receipts, schedules, registration forms, exams, questionnaires, teaching guides, and diplomas. * Requesting reprographic services * Uploading student data to platforms for in-person and online courses, as well as pre-loading data for accredited training activities. **2\. Platform Management and Monitoring (OWN CRM, LMS, and FUNDAE)** * Entering and updating student data within established deadlines. * Finalizing students and groups in CRM, issuing certifications, and closing online courses. * Uploading XML files to FUNDAE in compliance with regulations and deadlines, and updating participant reports. * Reviewing and closing courses across all relevant platforms. **3\. Coordination with Trainers and Internal Teams** * Responding to requests from managers and technical staff (reports, incidents, diplomas, modifications). * Daily collection, receipt, and registration of documentation submitted by trainers and couriers. * Occasional management of the diploma mailbox. **4\. Issuance of Diplomas and Special Documentation** * Issuing diplomas, final certificates, and group certificates. * Preparing specific diplomas and forms, along with associated attendance tracking. **5\. Archiving, Digitization, and Invoicing** * Scanning, physical and digital archiving, folder organization, and transfer to permanent archives. * Receiving supplier invoices, registering them in Redmine, and archiving. **Requirements:** --------------- Minimum Requirements: * Higher Vocational Training qualification in Administrative Management / Technician in Administrative Management * Minimum 2 years of experience in a similar role. * Knowledge of the FUNDAE system and management of training grants. * Organizational skills and attention to detail. * Communication and teamwork abilities.