About the Position We are seeking to incorporate a Multifunctional Administrative Assistant to join our team and become part of the Administration Department of our corporate group. We are a holding company comprising six enterprises, with an 18-year track record and presence in Barcelona, Valencia and Geneva (Switzerland). Our core business lies in the leisure sector, and we operate multiple establishments and companies requiring coordinated administrative management. We seek an organized, solution-oriented and proactive individual who enjoys working in a dynamic and cross-functional role. This position combines responsibilities across administration, accounting and Human Resources, working closely with the Group’s Administrative Management. What will you do on a daily basis? **Administration and Accounting** \-Perform bank reconciliations and monitor banking transactions. \-Download and review POS transaction records. \-Collect, review and organize supplier invoices. \-Request pending invoices and follow up on their status. \-Issue customer invoices when required. \-Conduct and review cash counts across various establishments. \-Maintain up-to-date administrative documentation for all companies and locations. \-Monitor due dates, renewals, licenses, certificates and other documentation. \-Track periodic maintenance schedules for establishments. \-Manage procurement of materials and supplies. \-Monitor orders and deliveries. \-Maintain contact with suppliers and participate in negotiating terms. \-Prepare information, documentation and reports for Management. **Human Resources** \-Post job openings and conduct initial CV screening. \-Contact candidates and coordinate interviews. \-Handle administrative onboarding procedures for new hires. \-Coordinate with external payroll providers to prepare employment contracts and labor documentation. \-Manage contract signings and internal documentation. \-Register new employees and maintain updated employee data in Factorial. \-Keep personnel databases current. \-Manage and track vacation requests. \-Review the timekeeping system monthly and address any incidents. \-Monitor completion of probationary periods. \-Prepare periodic reports for Management. \-Provide support in Occupational Risk Prevention management. \-Coordinate PRL training, medical examinations and preventive documentation. **What are we looking for?** * Education in Administration, Accounting, Finance, Business Administration or related field. * Prior experience in administrative, accounting or corporate management roles. * Knowledge of invoicing and bank reconciliation. * Proficiency in Excel and office productivity tools. * Strong organizational and planning skills. * Attention to detail and rigor in document management. * Autonomy and ability to resolve issues independently. * Ability to manage multiple tasks and priorities simultaneously. * Strong communication and teamwork skills. * Experience with Factorial, knowledge of Occupational Risk Prevention (PRL), supplier management, or prior work involving multiple companies or establishments will be considered a strong advantage. **The profile we aim to hire** Beyond experience, we seek a versatile candidate with a practical mindset. Someone capable of organizing their workload, identifying matters requiring follow-up, anticipating departmental needs, and driving tasks to full resolution. We especially value responsibility, discretion, initiative, capacity for learning and attention to detail. **What do we offer?** * Join a well-established corporate group with 18 years of history. * Stable, full-time position. * Direct collaboration with the Administrative Management team. * Cross-functional role offering exposure to various business areas. * Dynamic work environment with diverse responsibilities. * Day-to-day autonomy and accountability. * Opportunities for learning, professional development and career growth within the group. * If you are seeking an administrative position that enables you to develop across multiple domains, assume responsibility and gain a holistic understanding of how a company operates, we would be delighted to receive your application. Salary: Starting from €28,000.00 per year Work Location: On-site employment
David Muñoz
Indeed · HR
David Muñoz
Indeed · HR
