Administrative Assistant

Description

Job Summary: We are seeking an organized, detail-oriented Administrative Assistant to provide administrative support and ensure efficient office operations by coordinating tasks and assisting multiple departments. Key Highlights: 1. Key administrative role in a new workshop in Madrid, Spain. 2. Essential administrative support for the office's daily operations. 3. Ability to work independently and as part of a team. **About AGSE Global Services** AGSE Global Services offers advanced maintenance, repair, and asset management solutions specifically designed for the aviation and MRO sectors. The merger of AGSE and GSE Tool Support brings together decades of expertise to ensure the safe, compliant, and efficient operation of GSE equipment and tools. AGSE Global Services offers a full range of tools, from engine stands to hydraulic pumps, jacks, and lifts. With workshops in the UK, Europe, the USA, and the Middle East, AGSE Global Services continues its global expansion to deliver better service to aerospace customers worldwide. **Brief Job Description** We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to work at our new workshop in Madrid, Spain. The ideal candidate will provide administrative support to ensure efficient office operations and assist with a variety of administrative tasks, including scheduling, ordering parts, coordinating appointments, handling correspondence, and supporting other departments as needed. **Key Responsibilities** * Assist in preparing customer order quotations based on technical specialist surveys * Assist in ordering spare parts and components required for technicians to perform their work * Enter and update data in company databases, ensuring accuracy and integrity * Assist customers by directing them to the appropriate employee or department * Maintain an inventory of office supplies and ensure the office has sufficient stock * Ensure smooth daily office operations, including maintaining office equipment and coordinating repair work * Provide assistance in organizing and maintaining document storage systems, both paper-based and electronic * Serve as the point of contact for visitors and customers, providing a welcoming and professional environment * Help complete special projects and tasks, contributing to team goals and departmental success * Other tasks/duties may be assigned as necessary **What We Look for in Our Candidates** * Excellent written and verbal communication skills * Proven experience as an Administrative Assistant or in other administrative roles (preferably 1–3 years) * Proficient use of the Microsoft Office suite (Word, Excel, PowerPoint, Outlook) * Excellent written and verbal communication skills * Ability to work independently and as part of a team * Highly detail-oriented * Reliable and punctual * Fluency in English is essential; ability to read, write, and understand oral and written instructions in English is required * Valid work permit for Spain is required **Why Work at AGSE Global Services?** We are people. We value the unique skills you bring to the team, as well as all the individual qualities that make you who you are. It is important to us that every member of our team feels included, valued, and respected. We provide comprehensive on-the-job training for all candidates, regardless of experience, and you will receive continuous support and mentoring. Job Type: Permanent contract Work Location: On-site