Receptionist / Administrative Assistant

Description

Job Summary: This temporary receptionist and administrative support role ensures smooth daily office operations by managing visits, phone calls, and essential administrative tasks. Key Responsibilities: 1. Manage visits and telephone calls while maintaining office order. 2. Provide key administrative support, including invoice tracking and expense management. 3. Demonstrate a solution-oriented attitude and punctuality to ensure security and essential services. Working as a receptionist and administrative assistant in Madrid is essential for ensuring seamless day-to-day office operations. You will be responsible for greeting visitors, handling incoming calls, and organizing mail, ensuring the entire workspace remains orderly at all times. This is a full-time, temporary position. Administratively, you will routinely use computer tools to track invoices, manage supplier expenses, and update records in management systems. You will also assist with travel coordination, reservations, and procurement of general office supplies. Being well-organized is critical to maintaining office efficiency and ensuring internal processes run smoothly. You will handle multiple tasks simultaneously, such as opening and closing the premises while consistently monitoring access points and security. A solution-oriented approach to daily unforeseen issues is required, along with punctuality to guarantee availability of all essential materials and services, always maintaining a friendly and professional demeanor toward the entire team. Secondary vocational education, minimum 1 year of experience in similar roles, proficiency in Microsoft Office, and experience using CRM tools.