Product Controller, Purchasing Administrator

Description

Product Controller, Purchasing Administrator About La Comet At **La Comet**, we are a women's fashion brand born in Barcelona, with a well-defined universe and a clear commitment to feminine, romantic, and timeless fashion. We operate at a high level of excellence in product, detail, and customer experience, and we are currently in a growth phase where professionalizing processes, organizing information, optimizing stock management, and improving inter-departmental coordination are critical. Role Mission We are seeking a senior professional to join our **Product and Operations** department on a full-time basis, with direct responsibility for the **management, tracking, and control of orders, stock, goods receipts, product movements across business lines, and internal operational coordination**. This role will play a key part in professionalizing the department, ensuring that product, order, and stock information is accurately recorded, up to date, and aligned across **Product, Warehouse, Marketing, Retail, Finance, and Administration**. We are not looking for a creative profile, a purely administrative profile, or a procurement profile focused solely on negotiation. We seek a candidate with solid experience in **operations, logistics, stock control, ERP systems, order tracking, and operational product management**, capable of taking ownership of the area, anticipating issues, proposing improvements, and ensuring rigorous day-to-day execution. The person will be responsible for ensuring orders are launched, tracked, received, and registered correctly; that stock is controlled by reference, size, color, location, and business line; and that product movements respond to commercial needs—avoiding stockouts, inventory overages, or availability errors. Key Responsibilities * **Manage products throughout their entire lifecycle**, from factory launch to warehouse receipt, replenishment, markdowns, or liquidation. * Lead order management and control from launch through receipt, tracking delivery dates, delays, changes, incidents, and confirmations with suppliers. * Ensure all information related to products, orders, receipts, and incoming shipments is accurately updated in working tools. * Coordinate with the **warehouse** to plan scheduled arrivals, box openings, stock counts, stock receipts, and operational incidents. * Guarantee that orders and receipts are correctly reflected in the system to prevent stock errors, discrepancies, or availability issues. * Monitor **inventory** and stock control by reference, size, color, location, and business line. * Manage **stock transfers between different business lines**, ensuring efficient distribution according to commercial needs, turnover, and availability. * Anticipate and prevent **stockouts**, identifying risks early and coordinating actions with relevant teams. * Analyze **product sell-through rates** to determine when a reference should change status: from new arrival to core item, from core item to sale, or from active product to replenishment. * Manage **product status changes** within the system, ensuring each reference is correctly classified according to its commercial stage. * Identify stock incidents, discrepancies, missing information, or registration errors, and follow up until resolution. * Coordinate replenishments, transfers, and operational needs arising from sales, turnover, or availability. * Act as the liaison point between **Product, Warehouse, Marketing, Retail, Finance, and Administration**, ensuring accurate information flow. * Maintain updated calendars for collections, drops, arrivals, and recurring department tasks. * Create, review, and optimize operational documentation, processes, checklists, and tracking databases in **Notion**. * Manage product and order data in **AGORA**, including item creation, purchase order tracking, receipts, and rigorous record updates. * Conduct sales, turnover, and stock analyses to identify replenishment needs, stockout risks, inventory overages, or product status changes. * Use **Excel, Notion, and AI tools** to organize information, verify data, structure processes, and accelerate departmental tasks. * Propose improvements to processes, information flows, reporting, and operational control. * Ensure stock and product data reliability as the foundation for commercial and operational decision-making. Your Day-to-Day On a daily basis, this person will review open orders, confirm delivery dates, update changes, and anticipate possible delays or incidents. They will also be responsible for keeping information up to date in **Notion** and **AGORA**, coordinating with the warehouse on arrivals, receipts, and stock counts, and reviewing stock movements across channels, stores, or business lines. Additionally, they will track references at risk of stockout, low turnover, or excess stock; analyze product velocity to support replenishment, continuity, or markdown decisions; and review pending documentation such as packing lists, shipping information, or product data. The position requires detecting, prioritizing, and resolving incidents before they impact operations or product availability, while maintaining an organized stock system and full product traceability. The role will also include preparing tracking reports and coordinating product-related tasks affecting other departments. Tools You’ll Work With * **AGORA / Odoo** * **Excel** * **Notion** * **Shopify** * AI tools such as **ChatGPT, Claude, or Gemini** Who We’re Looking For We seek a candidate with proven experience in **operational product management, logistics, order management, and stock control**, preferably in fashion, retail, e-commerce, or physical product brands. They must be highly **organized, methodical, and rigorous**, with strong attention to detail and the ability to manage multiple priorities simultaneously without losing control. We need someone with a **management, execution, and continuous improvement mindset**, capable of structuring processes, identifying problems, anticipating needs, and ensuring information is always up to date and properly recorded. The ideal candidate is comfortable working with **references, SKUs, dates, quantities, ERP systems, and control tools**, and possesses commercial sensitivity to understand stock logic, product turnover, and the impact of availability on sales, retail, and e-commerce. Strong communication skills are also essential, as the role requires coordination across multiple departments and acting as a liaison between functional areas. Requirements * Minimum 4 years of experience in a similar role within an SME. * Solid experience in **supplier management**, **stock control**, and **order tracking**. * Ability to identify **priorities, urgencies**, and operational risks without losing control. * **Advanced Excel** proficiency. * Ability to **interpret data, margins, and product sell-through rates**, and understand their impact on stockouts, replenishment, continuity, and markdowns. * Comfort working with **references, SKUs, sizes, colors, locations, and business lines**. * **Advanced English** proficiency. * High level of **organization, rigor, traceability, and attention to detail**, to keep information updated, structured, and accurately recorded. * Ability to work with **orders, timelines, incidents, and receipts**. * Ability to coordinate and communicate fluently with others and across departments. * A practical, autonomous, execution-oriented profile **capable of handling multiple parallel priorities without losing focus**. What We’re Not Looking For * We are not looking for a profile primarily focused on design or creativity. * We are not looking for a procurement profile oriented solely toward negotiation. * We are not looking for a purely administrative profile. * We are not looking for a junior candidate requiring constant supervision. * We are not looking for someone without experience in stock management, order handling, or operational processes. What This Role Offers * Full-time employment with a growing company. * A role with direct responsibility for key product, order, and stock processes. * Cross-functional visibility into how the Product and Operations department functions. * Close collaboration with the company’s key functional areas. * Active participation in professionalizing processes, ERP systems, stock management, and operational coordination. * Opportunities for growth within the team based on performance, development, and company needs. * A dynamic environment with direct impact on product availability, operational efficiency, and customer experience. Application Questions: * Are you legally authorized to work in Spain? * Are you comfortable working full-time on-site in Esplugues de Llobregat? * Are you more interested in a role focused on order tracking, warehouse stock management, ERP, and Excel—not a creative or product design role? * Have you worked or studied anything related to logistics, operations, supply chain, product, or stock control? * What is your actual proficiency level in Excel or Google Sheets? * How many years of experience do you have in order tracking and warehouse stock management roles? * How many years of experience do you have in logistics, supplier management, and supply chain roles? * Would you feel comfortable assisting the warehouse team with receiving, managing, and organizing stock when needed? * What are your salary expectations? * What is your level of professional English? Work Location: On-site employment