Administrative Assistant

Description

Job Summary: Administrative support with customer service, document management, logistics control, and collaboration on databases and events, within a collaborative and continuously improving environment. Key Highlights: 1. Collaborative work environment focused on continuous improvement 2. Comprehensive view of administrative operations 3. Opportunity for professional learning and development The Administrative Assistant position in Sant Feliu de Buixalleu involves supporting daily office tasks, such as answering calls and receiving customers and suppliers, handling their inquiries, and routing them to the appropriate staff. It also includes logistics control: weighing trucks on the scale and recording tare weights to ensure accurate data for goods entry and exit. Additionally, it entails archiving, classifying, and organizing physical and digital documents while keeping systems up to date. Other responsibilities include collaborating on database management using basic IT tools, as well as supporting the logistical organization of internal events or client-facing activities, preparing materials and coordinating practical details. We seek a proactive individual eager to learn and adapt to the department’s evolving needs, contributing to improved administrative workflows. The work environment fosters collaboration and knowledge sharing, with an emphasis on continuous improvement. This role offers a comprehensive view of administrative operations—from initial contact through document support and data control. Maintaining order, accuracy in recordkeeping, and clear communication are essential for successfully performing this team-support role. A Medium-Level Vocational Training qualification (FP I or Technical Technician) or equivalent is required, along with at least one year of prior experience in administrative tasks. Basic computer skills are essential, especially proficiency with the Microsoft Office suite (Word, Excel, Outlook). The ideal candidate must demonstrate strong organizational and time-management skills, effective communication abilities for customer service, and a proactive attitude with high learning capacity. Familiarity with user-level IT tools for database management and office tasks is considered an advantage.