Backoffice / Purchasing Assistant

Description

Job Summary: We are seeking a Purchasing Administrator to manage documentation, provide administrative support, handle supplier relations, and operate ERP systems in a dynamic and multicultural environment. Key Highlights: 1. Opportunities for professional development and growth. 2. Dynamic and multicultural work environment. 3. We value diversity and offer equal opportunities. * AERO AUTOFACTORIA SPAIN, SAU * Salt (Girona) * * ### **Experience** At least 2 years of experience * ### **Salary** Compensation not specified * + ### **Area \- Position** **Purchasing, Logistics and Transport** - Purchasing Administrator**Administration and Secretarial Work** - Administrator + ### **Category or Level** Employee + - ### **Vacancies** 1 - ### **Applicants** 2 - * ### **Contract** Permanent Contract * ### **Working Hours** Full-time Ongoing selection process. ### **Responsibilities** 1\. Document Management: • Receiving, reviewing, and archiving purchasing-related documents, including purchase orders, invoices, and contracts. • Maintaining accurate and organized records in the document management system. • Preparing and updating purchasing reports for senior management. 2\. Administrative Support: • Handling documentation-related complaints • Sending and tracking documentation 3\. Supplier Relations: • Coordinating with suppliers to monitor purchase orders and delivery of goods and documentation across Europe • Resolving incidents and complaints with suppliers. • Maintaining an up-to-date supplier and contract database. 4\. System Management: • Using ERP (Enterprise Resource Planning) systems for purchasing management. • Updating and maintaining product and supplier information in the system. • Generating reports and data analysis for decision-making. 5\. Logistics Support: • Retrieving and generating export documentation 6\. Compliance and Regulations: • Ensuring all purchasing activities comply with internal policies and applicable legal regulations. • Supporting internal and external audits by providing required documentation. 7\. Continuous Improvement: • Participating in process improvement and operational efficiency initiatives within the purchasing department. • Proposing innovative solutions to optimize purchasing management and reduce costs. ### **Requirements** 1\. Academic Qualifications: • University degree in Business Administration, Logistics, International Trade, or related fields is desirable. • Vocational Training Certificate (CFGM / CFGS) 2\. Experience: • Minimum 2 years of experience in a similar role, preferably within the automotive industry (valuable) • Experience in international purchasing management and supplier relations. 3\. Skills and Competencies: • Proficiency in ERP systems. • Excellent communication and negotiation skills. • Ability to work independently and as part of a team. • Attention to detail and strong organizational skills. • Advanced level of English and German (other European languages are a plus). 4\. Personal Competencies: • Proactivity and problem-solving ability. • Adaptability and flexibility to work in a dynamic and multicultural environment. • Results-oriented mindset and commitment to quality. • Advanced Excel proficiency ### **What We Offer** • Opportunities for professional development and growth within a leading automotive sector company. • A dynamic and multicultural work environment. • Salary Group 5 under the Collective Agreement for the Iron and Steel Metallurgical Industries At AERO AUTOFACTORIA, we value diversity and provide equal employment opportunities for all our employees. Join our team and be part of our mission to deliver exceptional service to our customers across Europe! ### **Tags** * management * purchasing * documentation