Receptionist

Description

**Context** The Pasqual Maragall Foundation was established in 2008 with the mission of promoting and developing excellence in biomedical research. The Foundation is fully committed to making a decisive contribution toward finding global solutions to Alzheimer’s disease and related dementias, as well as raising societal awareness to ensure scientific support for these challenges receives appropriate priority. The Foundation’s research is conducted at the Barcelonaβeta Brain Research Center (BBRC), a research center established jointly with Universitat Pompeu Fabra. The vision of the Pasqual Maragall Foundation is to achieve **“A Future Without Alzheimer’s”**, within the framework of active and healthy aging associated with positive experiences and free from cognitive decline and impairment. To this end, BBRC research focuses on primary and secondary prevention of Alzheimer’s disease—made possible thanks to the voluntary participation of thousands of individuals contributing to scientific studies, with the aim that, in the near future, far fewer people will be affected by the disease. The Pasqual Maragall Foundation is a private, non-profit entity. Its financial resources come from philanthropic donations by institutions and companies, as well as from an extensive network of over 80\.000 members who contribute to funding research. Scientific staff at the research center also competitively obtain grants and subsidies, primarily from European and international foundations. For more information, visit our websites: www.fpmaragall.org and www.barcelonabeta.org The Pasqual Maragall Foundation is a young, consolidated, and growing foundation that—alongside the BBRC—currently employs over 200 people. The FPM team includes cross-functional departments such as maintenance, IT, finance, procurement, People Department, communications, social area, and fundraising, while the BBRC scientific team comprises researchers and professionals in medicine, biology, psychology, nursing, and other fields. All this takes place in a dynamic environment where continuous challenges form part of the Foundation’s daily routine. **Position Description** The Pasqual Maragall Foundation is seeking a **Receptionist**. The selected candidate’s main mission will be to provide in-person and telephone reception services for the Foundation and to deliver cross-departmental administrative support to Infrastructure Management, with the goal of delivering optimal service and facilitating the smooth operation of all other teams. **Main Responsibilities** **Reception and Front Desk Services** * Greet, identify, register, and direct visitors arriving at the Pasqual Maragall Foundation and BBRC facilities to the relevant professional. * Register visitor entries. * Manage the main telephone line for the Pasqual Maragall Foundation and distribute incoming calls. * Perform visual access control for internal and external personnel. * Monitor the closed-circuit television system installed in the main building/headquarters. * Monitor, activate, and deactivate alarm systems. * Monitor, record, and/or broadcast messages and announcements via the public address system. * Alert security personnel or relevant authorities (e.g., police) in case of incidents. * Issue and manage access cards for elevators and other facilities. **Administrative Support to Infrastructure Management** * Provide general support to Infrastructure Management and Occupational Risk Prevention. * Offer administrative support to Infrastructure Management, especially regarding general processes and documentation. * Submit procurement requests for the Infrastructure Department, solicit quotes from suppliers, and conduct price comparisons. * Prepare, store, receive, deliver, and distribute materials, packages, documentation, etc., both internally and externally, managing courier services and internal mail. * Log corrective maintenance incidents via a CAU (Incident Reporting System) and contact external maintenance providers. * Assist and support external providers and technical support staff in infrastructure and space maintenance tasks—particularly those related to the main building. * Store, copy, provide, or archive certificates and documents related to various processes and requirements—such as instrument calibration and verification (freezers, refrigerators, ovens, laboratories, etc.). * Record access permissions, certifications, and related information in spreadsheets, databases, and other tools. * Carry out presence monitoring, booking management, and travel coordination—including transportation, accommodation, and subsistence—as well as manage delivery notes, invoices, and other documents. * Prepare and/or complete work-related accident reports and related documentation, in coordination with the corresponding mutual insurance company (Mútua Intercomarcal). * Perform non-technical translations of documentation among English, Catalan, and Spanish, as required and according to the candidate’s level of specialization and knowledge. **Qualifications and Experience** * University degree or Higher Vocational Training qualification. * Advanced proficiency in office software. * Catalan and Spanish. English at Advanced level or C1\. * Additional training and/or experience will be valued in: + Advanced Excel. + Other languages. **Personal Competencies** * Professional, ethical, and responsible. * Proactive and solution-oriented. * Organized. * Service-oriented. * Team player. * Assertive and empathetic. * Alignment with the mission and objectives of the Pasqual Maragall Foundation. **Position Details** * Immediate start. * Permanent contract. * Weekly working hours: 38 (**afternoon shift from 14:00 to 21:30 h, including a 30-minute break**). One Saturday per month on duty from 08:00 to 15:30 h. * Availability to cover morning shifts as needed by the team. * Salary level will depend on the candidate’s experience and will be aligned with the Foundation’s Compensation Policy. * Workplace located in Barcelona. The Pasqual Maragall Foundation fosters and promotes a diverse and inclusive environment where you can develop your professional career. We welcome all candidates regardless of age, disability, gender, nationality, ethnic origin, religion, sexual orientation, or gender identity. **How to Apply** * In a single PDF document: + A letter of interest explaining motivation and prior experience (max. 1 page). + CV (max. 2 pages). * Indicate where you saw this job posting. * Send your application to the email address: **talent@fpmaragall.org** **Subject: Receptionist** **DATA PROTECTION NOTICE**: In compliance with data protection regulations, we inform you that your personal data will be processed by the Pasqual Maragall Foundation to manage the selection process for the job position you have applied for. You may exercise your rights of access, rectification, erasure, objection, and any other rights granted under applicable law by sending an email to gdpr@fpmaragall.org, and review our full Data Protection Policy on our website. ### **Publication Date:** 02/09/2026 ### **Closing Date:** 30/10/2026 ### **Working Hours:** Full-time ### **Contact:** talent@fpmaragall.org