**Company Description** **MSX International** is the world’s leading provider of outsourced commercial solutions for the automotive industry and operates in more than 80 countries. MSX’s extensive industry experience—combined with advanced data analytics and customized software solutions—enhances the performance of automotive dealership networks by increasing revenue, reducing costs, and improving customer satisfaction. **Job Description** **Position Objective:** Provide administrative, financial, and operational support to the Network Development department, ensuring proper management and tracking of implementation projects across the dealership network. The incumbent will be responsible for coordinating administrative workflows among Procurement, Network Development, dealerships, and suppliers—ensuring appropriate processing of purchase orders, budgetary control, payment orders, invoicing, and project-related documentation. **Procurement and Supply Cycle Management:** * Manage and track the administrative processing of orders placed by dealerships. * Verify that orders placed by dealerships align with the needs and conditions defined for each project. * Act as the administrative point of contact with suppliers, monitoring delivery timelines, documentation, and invoicing. * Provide administrative support to dealerships during project implementation—addressing inquiries and facilitating coordination with relevant stakeholders. * Maintain up-to-date information on order status, deliveries, incidents, and pending documentation. **Financial Control and Compliance:** * Manage and monitor the overall budget assigned by the client for each dealership project. * Track expenditures, identify potential budget variances, and ensure costs remain within approved amounts. * Administer dealer incentives in accordance with the available annual budget. * Create and process payment orders via the client’s platform. * Administratively manage payments to suppliers and dealerships upon completion of project implementation and validation of required documentation. * Collect, review, and archive budgets, purchase orders, invoices, payment orders, and other administrative documentation associated with each project. * Serve as the liaison between Procurement and Network Development to facilitate proper administrative, budgetary, and documentary project management. **Network Coordination and Operational Support:** * Serve as the administrative point of contact for dealerships, suppliers, and internal teams. * Support the Network Development team in preparing and updating project reports covering orders, budgets, payments, and incidents. * Keep departmental tracking records and tools updated. * Identify administrative incidents or bottlenecks and conduct necessary follow-up with involved parties until resolution. * Help eliminate administrative bottlenecks that may impact project timelines. * Enable the Network Development team to focus on strategic and technical functions by assuming responsibility for associated operational and administrative project management. **Project Management:** * Coordinate the development of data tools for performance analysis. * Coordinate dealer network incentive programs. * Generate/analyze reports on dealer network performance evolution. **Requirements** **Required Profile:** * Education in **Architecture** or related fields. * Minimum **2 years** of experience in administrative roles, procurement management, supplier monitoring, budgetary control, invoicing, payments, or project coordination. * Proficiency in office productivity tools, especially **Excel**, Outlook, and PowerPoint. * Minimum English language proficiency level: **B2**, both spoken and written. * Ability to manage multiple tasks, stakeholders, and deadlines simultaneously. * Prior experience in the automotive sector, commercial networks, retail, construction, renovation, or supplier management is highly desirable. **Preferred Qualifications:** * Basic ability to read architectural drawings and technical documentation. * Basic knowledge of AutoCAD, at the level of reviewing or consulting documentation. **Key Competencies:** * Organization and planning. * Attention to detail and administrative rigor. * Process tracking and control capability. * Effective communication with dealerships, suppliers, and internal teams. * Proactivity in identifying and resolving incidents. * Service orientation, deadline adherence, and budget compliance. * Ability to work independently and collaboratively across departments. **Additional Information** With over 5,000 employees located in more than 80 countries worldwide, our teams deliver industry-leading expertise across: * Consumer Engagement * Parts, Accessories & Service Performance * Actionable Intelligence * Repair Optimization & Compliance * Learning Solutions * Distribution & Sales Performance Our proven track record means we now collaborate with nearly all automotive manufacturers in the market. *MSX’s Purpose* Empower those who drive and create so they can thrive in our ever-changing world. *MSX’s Mission* Leverage our mobility expertise, the creativity of our global teams, and the power of technology to deliver customized, sustainable, and innovative solutions. *MSX’s Vision* Be our customers’ first choice—recognized for our operational excellence and our commitment to driving change and innovation in the mobility industry. MSX is an equal opportunity employer and actively encourages applications from qualified and eligible candidates regardless of gender, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy or maternity. As users of the Disability Confident scheme, we guarantee interviews for all disabled candidates who meet the minimum criteria for the vacancy. MSX is an equal opportunity employer and actively encourages applications from qualified and eligible candidates regardless of gender, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy or maternity. As users of the Disability Confident scheme, we guarantee interviews for all disabled candidates who meet the minimum criteria for the vacancy. MSX is an equal opportunity employer and actively encourages applications from qualified and eligible candidates regardless of gender, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy or maternity. As users of the Disability Confident scheme, we guarantee interviews for all disabled candidates who meet the minimum criteria for the vacancy.
David Muñoz
Indeed · HR
David Muñoz
Indeed · HR
