Export Back Office Administrator

Description

Job Summary: We are seeking an Export Back Office Administrator to manage international orders administratively and documentarily, ensuring accuracy, organization, and timely delivery. Key Highlights: 1. Key, stable, structured, and highly operational role in export. 2. Complete administrative and documentary management of the export area. 3. Operational support to the commercial and logistics teams. **Sant Joan Despí | Hybrid working model (WE WILL NOT ACCEPT APPLICATIONS FROM CANDIDATES WHO DO NOT RESIDE IN BARCELONA OR ITS SURROUNDINGS)** Full-time (7:00 AM – 3:00 PM) | **Permanent contract** **€25,000 – €27,000 gross/year** **A key role to ensure export operations run smoothly** We are looking for an **export back office professional** who wants to take on a **stable, structured, and highly operational role**, responsible for managing international orders with accuracy, organization, and adherence to deadlines. This position is ideal for individuals who enjoy working with **clear processes**, well-controlled documentation, and smooth customer interaction. #### **What will be your main responsibility?** You will be responsible for **all administrative and documentary management** of the export area for international markets, ensuring each order is processed correctly from receipt through to shipment. You will work closely with 3 Export Area Managers, providing full administrative and operational support for sales activities. ##### **Responsibilities** * Full administrative management of export orders. * Coordination and tracking of **order shipment dates**. * Daily communication with clients in **English and Spanish**. * Review of prices, tariffs, and sales terms. * Preparation and control of export documentation: o Certificates of origin, EUR.1 forms, tariff classifications, Incoterms, etc. * Processing certificates and legalizations with the **Chamber of Commerce**. * Operational support to the commercial and logistics teams. #### **The profile we are seeking** ##### **Experience and knowledge** * Minimum of **2 years’ experience** in **export back office**. (MANDATORY) * Education: **Higher Vocational Training Certificate** or equivalent (ideally in International Trade or related field). * **English**: Intermediate level mandatory (regular use required). * **French is highly valued** * Knowledge of customs documentation and international trade. * Regular use of **Microsoft Office** and familiarity with ERP or CRM systems. ##### **Your soft skills** * Methodical, organized, and disciplined. * Rigorous regarding deadlines and documentation. * Stable, responsible, and detail-oriented profile. * Strong communication and follow-up skills. #### **What does this opportunity offer?** * **Permanent contract** and long-term project. * A stable and clearly defined role. * You will manage clients from a rapidly growing region, enabling you to handle high-volume orders. * A close-knit environment with direct interaction and daily collaboration. * Opportunity to join a company where you can grow professionally. * Salary: **€25,000 – €27,000 gross/year**.