Administrative Assistant / Planner

Description

Job Summary: We are seeking administrative and planning support staff to coordinate teams, manage labels and orders, and assist in production and quality control. Key Highlights: 1. Coordination between commercial and production teams 2. Management of labels, orders, and product specifications 3. Support in quality control and logistics coordination We are looking for administrative and planning support staff for La Portella. Main responsibilities will include acting as the liaison between the commercial and production teams. This involves facilitating clear communication, ensuring information is accurately conveyed, and managing the creation and verification of labels according to each client’s requirements. The role also includes registering orders in the computer system. Additionally, assistance will be provided in preparing production reports. Other duties include preparing samples following instructions from the commercial department, and taking photographs if necessary. Supervision will ensure proper label controls, packaging, and product quality. Attending visits by external customer inspectors will also form part of the responsibilities, always presenting a professional image. It will be essential to keep product specifications up to date and communicate any changes to relevant departments, as well as manage EAN code lists. Coordinating orders and maintaining smooth communication among group warehouses are key priorities. Close collaboration with logistics will be required to coordinate shipments, and support will be provided to the quality system during audits. This is a temporary contract with rotating shifts. During summer, rotation is weekly: morning shifts (07:00\-15:00, Monday to Saturday), afternoon shifts (14:30\-22:30, Monday to Saturday), and split shifts (09:00\-14:00 and 15:00\-18:00, Monday to Saturday). During winter, rotation is also weekly: morning shifts (07:00\-15:00, Monday to Saturday) and split shifts (09:00\-14:00 and 15:00\-18:00, Monday to Friday). A Medium-Level Vocational Training Certificate in Administrative Assistance is required. The selected candidate must be empathetic and demonstrate a positive attitude in the workplace. Availability to work Monday to Saturday on rotating shifts is mandatory. Prior experience in general administrative tasks and proficiency in Microsoft Excel will be valued. A personal vehicle is required for commuting to the workplace.