Administrative Assistant

Description

Position Summary: Administrative support in the office for customer service, document management, logistics control, and collaboration on databases and event organization, seeking proactivity and continuous improvement. Key Highlights: 1. Key administrative support in daily office and logistics tasks. 2. Active collaboration in document management and event organization. 3. An environment that fosters collaboration, learning, and continuous improvement. The Administrative Assistant position in Sant Feliu de Buixalleu involves supporting daily office operations, such as answering calls and receiving customers and suppliers, handling their inquiries, and routing them to appropriate staff. It also includes logistics control: weighing trucks on the scale and recording tare weights to ensure accurate data for goods entry and exit. Additionally, it entails archiving, classifying, and organizing physical and digital documents while keeping systems up to date. Other responsibilities include collaborating on database management using basic IT tools, as well as supporting the logistical organization of internal events or client-facing activities—preparing materials and coordinating practical details. We seek a proactive individual eager to learn and adapt to the department’s evolving needs, contributing to improved administrative workflows. The work environment encourages collaboration and knowledge sharing, with a focus on continuous improvement. This role provides comprehensive insight into administrative operations—from initial contact through to documentation support and data control. The ability to maintain order, record data accurately, and communicate clearly are essential for successfully performing this team-support role. A Medium-Level Vocational Training qualification (FP I or Technician) or equivalent is required, along with at least one year of prior experience in administrative tasks. Basic computer skills are essential, especially proficiency with the Microsoft Office suite (Word, Excel, Outlook). The ideal candidate must demonstrate strong organizational and time-management skills, effective communication abilities for customer service, and a proactive attitude with exceptional learning capacity. Familiarity with user-level IT tools for database management and office tasks is considered an advantage.